Procurement Analyst

State of Oregon•Salem, OR

7d•Hybrid

About The Position

The Oregon Public Defense Commission (OPDC) is seeking a dedicated and collaborative Procurement Analyst to support the planning, development, and management of contracts and agreements that are essential to agency operations. In this role, you will work closely with program staff, technical experts, and legal counsel to develop solicitations, evaluate proposals, ensure compliance with applicable laws and procedures, and support the execution of contracts that deliver best value. This position also plays an important role in maintaining accurate procurement records, supporting contract administration, and contributing to process improvements that strengthen efficiency, transparency, and ethical procurement practices. If you are detail-oriented, analytical, and motivated to support effective public service through high-quality procurement work, we encourage you to apply! This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur. This position is based at OPDC’s headquarters in Salem, Oregon and has the potential for hybrid (in-office and remote) work.

Requirements

Four (4) years of procurement and contract experience related to the position.
Two (2) of the four (4) years must have been at the professional level, such as developing and managing standard contracts, agreements, and solicitations for at least goods and personal services.
OR A bachelor’s degree in business or a related field and two (2) years of professional level procurement and contract experience related to the position.
OR Any combination of experience and education equivalent to four (4) years of procurement and contract experience.
Attach your most up-to-date resume.
Please ensure your Workday profile aligns with your submission.
Attach a cover letter that details how your experience, knowledge, and training meet the desired attributes for this position. You cover letter should be no more than 2 pages.
Do not use artificial intelligence tools (such as ChatGPT or Copilot) to create your cover letter or resume.

Nice To Haves

Understanding of Procurement Concepts: Able to demonstrate professional level knowledge of procurement principles, theories, and processes related to Oregon Executive Branch governmental procurement (RFPs, ITBs, contracts, agreements) and an ability to learn procurement lifecycle activities.
Ability to Interpret Rules, Procedures, & Guidance: Shows capacity to learn and apply policies, procedures, and regulatory requirements.
Analytical & Critical Thinking Skills: Uses logical reasoning to review information, compare proposals or contract terms, and identify basic issues or inconsistencies.
Attention to Detail & Accuracy: Demonstrated ability and experience to produce clear, organized work products with careful attention to documentation, data entry, and adherence to requirements and instructions.
Written & Verbal Communication Skills: Demonstrated ability to communicate clearly and professionally with staff and stakeholders, including summarizing information and asking clarifying questions when needed; experience with public speaking and the ability to communicate and uphold procurement requirements with internal and external partners.
Customer Service & Collaboration Skills: Demonstrated ability to work effectively with internal and external partners; demonstrates responsiveness, professionalism, and willingness to support team and agency goals.
Organizational Skills & Ability to Manage Tasks: Experience managing multiple assignments, meeting deadlines, and following established processes and priorities. Effective work prioritization and time management skills.
Willingness to Learn & Adapt: Demonstrated openness to training, feedback, and developing knowledge of procurement systems, tools, and public contracting practices.
Professional Credentialing: State of Oregon Procurement Basic Certification (OPBC), Universal Public Procurement Certification Council’s Certified Professional Public Buyer (CPPB) or approved alternate procurement-related credentials.
Process Improvement: Demonstrated skill and experience developing and using automated processes such as mail-merge, Excel spreadsheets, Smartsheets, and automated document generation software.

Responsibilities

Manages procurements by selecting appropriate solicitation methods and developing the applicable documents such as Requests For Proposals, Invitations To Bid, Requests for Information, and direct award, to procure goods and services, advising business partners, and ensuring compliance with statues, administrative rules, policies, and procedures for developing and awarding contracts.
Collaborates with program staff and technical experts to define scopes of work, develop specifications, translate program needs into legally compliant contract terms, and develop contract documents, including terms and conditions, and obtain required legal reviews.
Manages the proposal evaluation process, leads pre-proposal conferences, issues award notifications, and addresses inquiries, complaints, and protests throughout the procurement process.
Negotiates contract terms, assesses and mitigates performance risk, and coordinates with internal and external stakeholders to finalize agreements aligned with funding requirements and organizational policies.
Prepares and processes contract amendments or extensions, and helps resolve contract disputes, including drafting notices for cure, breach, or termination as needed.
Provides training and technical assistance to staff on procurement policies, procedures, and ethical requirements while supporting updates to internal processes and standards.
Ensures accurate documentation and recordkeeping, contributes to organizational projects, and supports continuous improvement of procurement systems and practices.
Assists in updating and preparation of new procurement-related policies, processes, and procedures.
Ensures all documents and data-entry related to procurement activities are accurately captured and documented according to standards of practice and as required by statute and administrative rules.
Assists with organization projects as assigned.
Demonstrates a desire to learn and adopt new software, business practices, and methodologies.
Participates in projects and provides input.
Collaborates with other state and public agencies to develop cooperative procurement contracts and agreements.
Interprets and applies applicable guidelines, regulations, and policies; offers recommendations to mitigate risks.
Engage in effective team participation through willingness to assist and support colleagues and management.
Develop positive working relationships with internal and external partners and management through active participation in projects and in identifying and resolving issues in a constructive, collaborative manner.
Contribute to a positive, respectful, and productive work environment in a manner that fosters and promotes the importance and value of a diverse, discrimination- and harassment-free workplace, respecting diversity of opinions, ideas, and cultural differences.