Procurement Agent [Construction & AES ]

City of Charlotte•Charlotte, NC

22h•Onsite

About The Position

This position provides procurement and contracting expertise, consultation, and oversight in support of procurement needs and requirements for Charlotte Water while ensuring application and compliance with state and local guidelines, policies, and statutes to ensure the timely completion of assigned procurements. This position will be responsible for the procurement lifecycle, end to end procurement process (with the exception of purchasing or sourcing) for capital projects and obtain hands-on experience with all phases of governmental procurement, contracting, and reporting.

Requirements

Bachelor’s degree from an accredited school.
Three (3) years of related work experience.
An equivalent combination of education and directly relevant work/industry/military/job and specific experience.
Requires a valid driver’s license.
Knowledge of all phases of governmental purchasing, contracting, accounting, and reporting.
Effective oral and written communication skills, be detail-oriented, and possess the ability to multitask in a diverse, structured, systematic, and procedural environment.
Ability to manage time to ensure assignments are completed on time or early.
Ability to work independently without constant supervisor review and involvement.
Ability to lead and facilitate meetings.
Ability to read and comprehend contracts, solicitations, and scopes of work.
Knowledge and hands-on experience with the solicitation and procurement of construction and professional engineering services, including public procurement contract drafting, negotiation, execution, and management.
Considerable knowledge of contract documents, solicitation methods and contract administration related to procurement.
Good knowledge of laws, policies and procedures governing public procurement.
Excellent analytical skills with ability to solve problems.
Working skills in project management.
Working skills with computers, including automated purchasing systems and common office software and productivity tools (Microsoft Office Suite and other related software).
Workflow-focused work style, with a proven track record of upholding high-quality standards through strict process adherence.
Ability to read, interpret, explain and properly apply rules, regulations, laws, policies and procedures.
Ability to develop effective and cooperative working relationships with other departments, employees, suppliers and other public agencies.
Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature.
Ability to establish schedules and to complete projects on a timely basis.
Ability to manage numerous projects simultaneously.
Strong customer service and interpersonal skills with ability to collaborate, establish, and maintain effective working relationships.

Nice To Haves

CLGPO, C.P.M., CPPO, PMP, CPPB certifications preferred.

Responsibilities

Leads and manages procurement activities for construction and capital improvement projects.
Ensures all procurement processes comply with North Carolina General Statutes Chapter 143 and City policies, through competitive bidding, supplier diversity, and efficient project execution.
Manages end-to-end procurement for construction and professional engineering services projects, including planning, solicitation, evaluation, award, and contract development.
Primarily responsible for project schedule development and planning, including facilitating pre-strategy meetings, pre-bid meetings, bid openings, drafting and issuing written documents (addenda, contracts, amendments,), facilitating selection meetings, knowledge of navigating and utilizing multiple e-procurement systems.
Primarily responsible for following documented Project Development guidelines, applying standardized methodology to complete recurring tasks, ensuring adherence to organizational workflows, ensuring all processes are performed efficiently and accurately, in accordance with state law and city policy.
Administers and prepares large-scale capital project contracts, amendments, renewals, change orders, etc.
Maintains procurement documentation for audits, transparency, and public records requests.
Acts as the primary point of contact between the project managers and consultants and construction firms, and multiple city departments, for each project assigned.
Ensures all assigned procurement projects comply with state law, city policy, legal requirements, and department procedures.
Contributing to process improvements, operational efficiency, and the successful execution of departmental priorities, while performing additional duties as assigned.