Procurement Agent I, II, or III

City of Palm Bay•Palm Bay, FL

12d

About The Position

The City of Palm Bay is conducting a multi-level recruitment for Procurement Agent I, II, or III. The current vacancy is intended to be filled at the Procurement Agent III level; applicants qualified for Procurement Agent II or I may also be considered. Procurement Agent I works under the direction of the Procurement Manager to procure varied commodities and services competitively and in accordance with applicable laws, ordinances, policies, and procedures. The role obtains goods and services for City departments at competitive prices and in a timely manner; issues competitive solicitations; reviews and analyzes submissions; purchases supplies, equipment, and services; reviews acquisition methods; and prepares purchase orders and related documentation. The position coordinates the City's Purchasing-Card Program and serves as the primary backup to the Procurement Support Services Coordinator. It may perform Procurement Agent II duties in that employee's absence. Procurement Agent II works under the direction of the Procurement Manager and performs traditional procurement work for the City. The position prepares, reviews, and evaluates technical specifications and competitive solicitation replies and proposal submittals; oversees purchasing of equipment, supplies, and services in compliance with applicable requirements; coordinates with City departments; and serves as liaison between vendors and user agencies to facilitate contract fulfillment and prepare purchase orders and related documents. It coordinates the City's Surplus Property Program and serves as Procurement Agent III in that employee's absence. Procurement Agent III works under the general supervision of the Procurement Manager and performs advanced professional technical and administrative procurement work, including procurement and contract administration. The position prepares, reviews, and evaluates complex technical specifications and competitive solicitation responses and proposals, particularly for construction, capital improvement projects, and professional consultant services. It reviews conformity with contract requirements and determines acceptability, assists in negotiating contracts and amendments with contractors and consultants, coordinates with City departments, and serves as liaison between vendors and user agencies to implement contract fulfillment. It serves as the Procurement Manager in their absence. The position is designated Code 1 under the City's emergency declaration status. Employees may be required to work during an undeclared or declared emergency; the Department Head determines on an incident-by-incident basis who must work.

Requirements

Procurement Agent I: Associate degree in Business Administration, Public Administration, or a related field, plus one year of experience related to governmental purchasing; alternatively, a high school diploma or GED plus five years of experience related to governmental purchasing.
Procurement Agent II internal applicants: At least two years of experience as a Procurement Agent I with the City of Palm Bay.
Procurement Agent II external and/or internal applicants: Associate degree in Business Administration, Public Administration, or a related field, plus at least three years of verifiable progressive public procurement experience.
Procurement Agent II: Thorough knowledge of procurement for commodities and services used by government agencies, and knowledge of rules and regulations concerning procurement and expenditure of federal, state, and local funds.
Procurement Agent III: Bachelor's degree in Business Administration, Public Administration, or a related field, plus at least five years of progressive public procurement experience; alternatively, an associate degree in one of those fields plus seven years of progressive public procurement experience.
Procurement Agent III: At least three years of verifiable experience soliciting and contracting complex procurements, including construction services, capital improvement projects involving horizontal and vertical construction, professional architect and engineering consultant services, and grant-funded projects, including federally funded commodities and services.
Procurement Agent III: Well-versed in complex solicitation types, including IFB/ITB, RFP, RFQ, and Design-Build; thorough knowledge of other procurement for government commodities and services; and knowledge of requirements for procurement and expenditure of federal, state, and local grant funds.
All levels: Valid Florida driver's license and acceptable driving record, which must be maintained.
Procurement Agent III: Obtain buyer-level or higher purchasing certification from a nationally recognized purchasing association within two years of hire.

Nice To Haves

Procurement Agent II: Bachelor's degree preferred.
Procurement Agent II: Buyer-level or higher certification in purchasing from a nationally recognized purchasing association preferred.

Responsibilities

Procure commodities and services competitively in accordance with applicable laws, ordinances, policies, and procedures.
Acquire goods and services for City departments at competitive prices and in a time-efficient manner.
Issue competitive solicitations and review and analyze submissions and proposal responses.
Prepare, review, and evaluate technical specifications, including complex specifications for construction, capital improvement projects, and professional consultant services.
Purchase equipment, supplies, and services and prepare purchase orders and related documentation.
Review acquisition methods and ensure procurement activities comply with applicable federal, state, and local requirements.
Review contract submissions for conformity with contract requirements and determine acceptability.
Assist in negotiating contracts and amendments with contractors and consultants.
Coordinate procurement work across departments and serve as liaison between vendors and user agencies to facilitate contract fulfillment.
Coordinate the City's Purchasing-Card Program as Procurement Agent I.
Serve as primary backup to the Procurement Support Services Coordinator as Procurement Agent I.
Coordinate the City's Surplus Property Program as Procurement Agent II.
Provide coverage for higher-level procurement positions when the incumbents are absent, as specified for each level.
Work during an undeclared or declared emergency if directed by the Department Head.