Procurement Agent

Ferrovial•Fort Worth, TX

11d

About The Position

North Tarrant Infrastructure, LLC is seeking a Procurement Agent to support its procurement and vendor management processes. This role involves coordinating contract administration, managing RFP documentation, ensuring vendor compliance with insurance requirements, and maintaining procurement records. The Procurement Agent will work closely with internal departments and vendors to ensure efficient operations, accurate documentation, and support risk management. The position requires strong interpersonal skills, flexibility, proactivity, resourcefulness, efficiency, and a high level of professionalism and confidentiality. The role will also assist the Procurement Manager with reporting, research, maintaining statistical data, and overseeing procurement policies and procedures.

Requirements

Minimum of one (1) years of experience in similar coordinator positions preferred.
Experience working in procurement, contract administration, vendor management, or a related administrative role preferred.
Bachelor of Science Degree in Business Administration, Procurement, Construction Management, or related field.
Experience working with contract documents, procurement processes, and vendor compliance requirements.
Proficiency in Outlook, Microsoft Word, Excel, PowerPoint and Microsoft Project.
Ability to pay close attention to detail, ensuring accuracy of work & complete tasks on time and follow department procedures.
Works independently, multitask, manage time and workload, which includes planning, prioritizing, organizing, and following-through on a variety of tasks, assignments, projects, and reports.
Ability to effectively communicate, verbally and in writing, at all levels of the organization and with contractors with tact and diplomacy.
Strong follow-up and vendor relationship management skills.
Presents solutions to manager for issues / problems & scope requiring through knowledge of department practices.
Remain operationally focused and obtain knowledge of the organization to balance business priorities, individual team needs, manager’s style and company policy.
Working knowledge of processes, procedures and regulations and the ability to deal with politically sensitive and confidential issues.
All other job-related duties as assigned.

Nice To Haves

Experience with EBIX or similar insurance compliance platforms preferred.

Responsibilities

Coordinate and schedule procurement-related meetings with internal stakeholders and external vendors.
Send emails, make calls, and send notices to vendors.
Collect and organize contract documentation, including contracts, amendments, change orders, and other procurement-related records.
Collect contract documentation for department Manager review and compliance with organizational requirements.
File and maintain procurement records in accordance with company policies and document retention standards.
Create & track comparatives in Insite for approval.
Collect and organize RFP and agreement documents and supporting materials.
Collect current Certificate of Insurance documents for all vendors to ensure it meets contract requirements.
Manage and review all vendor's Certificate of Insurance, identify deficiencies and work with vendors to obtain compliant status.
Collect vendor W9, NTI department contract documents, certificates to complete NTP checklist.
Administer subcontractor evaluations process with department managers for submittal in Insite system for approval.
Collect and compile vendor performance data and feedback.
Maintain vendor evaluation records and compliant status in order to pay invoices.
Obtain vendor and NTI CEO signature to execute documents in Adobe Sign system.
Attend pre-con meetings to update and inform staff and vendors on agreement status and missing documents.
Inform vendors about upcoming contract opportunities & update outreach materials/handouts.
Update and store department documents on department SharePoint server system.
Manage Adobe Sign workflows for contracts and procurement documents.
Track signature status and perform follow-up activities to ensure timely document execution.
Organize documents to be available to NTI Staff and procurement staff by procurement department procedure.
Prepare department documents for in-person Board of Manager meetings/reports.
Update Contract Directory/Procurement Plan/RFP Log.
Create Summary of Comparatives per request.
Create and develop transaction reports on all contracts on the projects.
Track all completed comparatives for reporting.
Create and submit reports to Procurement Manager.