Procurement Agent III

University of Florida•Gainesville, FL

1d•$72,000 - $80,000

About The Position

This position analyzes requisitions and contracts, ensuring compliance with all relevant regulations, directives, policies, and statutes. The role involves reviewing and editing vendor contracts, negotiating terms with vendors, and consolidating requisitions to achieve economies of scale and maximize competition. The Procurement Agent III also assists with purchases exceeding University bid limits, determines appropriate acquisition methods, and facilitates the development of specifications for public solicitations (ITB, RFP, ITN). Responsibilities include soliciting and evaluating vendor responses, engaging stakeholders, facilitating negotiations, and managing contract implementation. The role also involves providing high-level customer service to UF departments, answering inquiries, resolving vendor disputes, and contributing to the development of training materials and internal processes. Continuous improvement is expected through maintaining expertise in assigned commodity/service areas, staying updated on market trends, and networking with industry professionals.

Requirements

Bachelor's degree in an appropriate area and five years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

Certified Purchasing Supply Management (C.P.S.M.), Certified Public Purchasing Officer (CPP) or equivalent certification preferred.

Responsibilities

Analyzes requisitions/contracts for compliance with BOG, UF, and Foundation regulations, directives, policies, and Florida Statutes, ensuring proper information and approvals, including insurance.
Reviews and edits vendor contracts.
Negotiates terms with vendors.
Consolidates requisitions for like items to obtain economies of scale and maximum competition.
Approves change requests as necessary.
Assists in identifying and managing purchases exceeding University bid/solicitation limits.
Determines appropriate acquisition methods (solicitation, sole source, etc.).
Facilitates and assists with specification development for public solicitations (ITB, RFP, ITN).
Solicits and evaluates vendor responses to solicitations.
Engages stakeholder participation.
Facilitates negotiation process.
Works on contract implementation, including internal UF business processes and communication to campus.
Participates in vendor business reviews and vendor requests for contractual changes.
Maintains a high level of customer service to UF departments regarding requirements, specifications, and bid results.
Provides and develops training and conducts periodic department visits.
Promptly answers inquiries from vendors and UF employees concerning public and UF purchasing processes.
Resolves vendor disputes.
Contributes to the development of external training and educational resources for campus regarding contracts.
Assists in documentation of internal processes.
Maintains expertise in assigned commodity/service areas, product cost trends, market conditions, and purchasing techniques.
Develops a network for assigned commodity areas to stay current on new products, mergers, and ideas.
Stays current with existing and new policy matters of the State and University regarding procurement.