Procurement Administrator

Staffmark Group•Gonzales, TX

38d•$20 - $27•Onsite

About The Position

Staffmark is hiring a Procurement Administrator in Gonzalez, TX. Advance your career with this opportunity to get your foot in the door with a well-established company.

Requirements

1-3 years of experience in construction administration or procurement.
Strong organizational skills and attention to detail; able to manage multiple job sites and vendors.
Consistent file organization and version-control habits.
Proficiency with Microsoft 365; familiarity with Egnyte is a plus.
Strong written and verbal communication; ability to handle sensitive documents with discretion.
Comfortable working onsite near active construction areas.
Ability to lift up to ~50 lbs occasionally (files, boxes, small parts).

Responsibilities

Enter and categorize vendor invoices; track approval status and follow up as needed.
Complete project tie-outs by filing receipts, photos, and warranties into the correct Egnyte project/cost-code folders.
Provide general support to the Senior Accountant.
Maintain clear Egnyte folder structures and naming conventions for contracts, permits, plans, vendor documents, photos, and warranties.
Track document versions; ensure current files are accessible and archive outdated sets.
Prepare simple document packets for inspections, reviews, or bids; collect signatures and distribute.
Collect, scan, and organize W-9s, COIs, ACH forms, and other compliance documents; maintain up-to-date vendor files.
Collect and file receipts by project, cost code, and month.
Maintain vendor contact sheets; request quotes and lead times as directed.
Benchmark pricing on frequently purchased items and recommend cost-effective alternatives; assist in onboarding new vendors.
Compile a daily AP invoice summary for Senior Accountant review and purchasing approval.
Solicit RFQs, prepare bid tabs, and coordinate supplier pricing, availability, and lead times.
Track materials from order to jobsite; schedule deliveries and confirm access requirements.
Support communication between accounting and administrative staff.
Set up and manage accounts with OMS subcontractors.
Work with design architects and company leadership to source competitive pricing for finishes, FFE, and related items.
Manage project document control, including drawings, specifications, addenda, RFIs, submittals, transmittals, and meeting minutes.
Log and route submittals for review; notify vendors/subcontractors of approvals or required revisions.
Prepare and update job books, project directories, and submittal registers.
Assist with change orders, maintain logs, and distribute updated documents.
Track permits, inspections, and project closeout deliverables (O&Ms, warranties, as-builts).
Coordinate logistics for deliveries, equipment rentals, and mobilization/demobilization.
Draft and proof simple memos and updates; maintain trackers and distribution lists.
Manage incoming/outgoing mail and shipments.