Procure-to-pay Analyst

Aston Carter•Toronto, ON

1d•CA$25 - CA$26•Remote

About The Position

Assist with the end-to-end processing of agreements, including new purchase requests and subscription renewals, serving as the final checkpoint to close off requests and ensure accuracy and compliance. Support our Spend Under Management transformation by ensuring all vendor invoices are backed by an approved Purchase Order before payment. Coordinate intake within our e-procurement software (Zip), managing the intake and routing process and ensuring all documentation is complete. Drive supplier e-invoicing adoption by onboarding vendors onto the Zip supplier portal. Provide hands-on support to improve compliance and reduce manual invoice processing. Proactively engage with internal requesters and external vendors to resolve information gaps, obtain necessary approvals, and accelerate the purchasing cycle. Partner with Accounts Payable to accurately enter invoices into our systems, ensuring timely and compliant payment processing. Monitor open POs for available funds, proactively flagging and resolving POs at risk of running out of budget before transactions are complete. Maintain records of vendor communications and request statuses, and support the generation of basic reports on request cycle times and procurement bottlenecks. Support system integrity by performing duplicate invoice audits, validating tax treatment, and reconciling non-compliant transactions in Float. Assist with resolving payment exceptions, including returned EFT/ACH payments and financial system integration issues.

Requirements

Procurement experience
P2P
AP
Billing
Invoicing
COUPA
ZIP

Nice To Haves

Experience with Netsuite
Oracle
Vendor Management
Purchase Orders
Budget
Contracts
Workflow
Payment

Responsibilities

Assist with the end-to-end processing of agreements, including new purchase requests and subscription renewals.
Serve as the final checkpoint to close off requests and ensure accuracy and compliance.
Support our Spend Under Management transformation by ensuring all vendor invoices are backed by an approved Purchase Order before payment.
Coordinate intake within our e-procurement software (Zip), managing the intake and routing process and ensuring all documentation is complete.
Drive supplier e-invoicing adoption by onboarding vendors onto the Zip supplier portal.
Provide hands-on support to improve compliance and reduce manual invoice processing.
Proactively engage with internal requesters and external vendors to resolve information gaps, obtain necessary approvals, and accelerate the purchasing cycle.
Partner with Accounts Payable to accurately enter invoices into our systems, ensuring timely and compliant payment processing.
Monitor open POs for available funds, proactively flagging and resolving POs at risk of running out of budget before transactions are complete.
Maintain records of vendor communications and request statuses, and support the generation of basic reports on request cycle times and procurement bottlenecks.
Support system integrity by performing duplicate invoice audits, validating tax treatment, and reconciling non-compliant transactions in Float.
Assist with resolving payment exceptions, including returned EFT/ACH payments and financial system integration issues.