Processing Documentation Specialist

Brown‑Forman Corporation • Louisville, KY

10d

About The Position

The Processing Operations Specialist provides essential operational support to the BFL Processing Manager, Processing Supervisor, and Quality and Regulatory functions. This role ensures accurate documentation, SAP integrity, inventory control, and the smooth flow of materials required for the production of Brown-Forman Louisville products. The position supports production planning, resource allocation, and the day-to-day needs of processing employees while maintaining compliance with internal standards and regulatory requirements.

Requirements

• Bachelor's degree in business or related field with 1 year of experience in beverage alcohol import/export logistics OR an Associate's Degree in Business or related field with 3 years of experience in beverage alcohol import/export logistics.
• Strong operating knowledge of SAP.
• Excellent time management and organizational skills.
• High attention to detail and ability to multitask in a fast-paced environment.
• Strong interpersonal skills and the ability to build effective working relationships.
• Ability to work periodic overtime and support a 24-hour operation.

Nice To Haves

• Master’s Degree (M.A., MBA or Equivalent)
• Experience with TTB regulations and reporting requirements.
• Current certifications to ship hazardous materials (DOT HazMat, IMDG, IATA).
• Prior experience in bulk spirits handling, flavor management, or beverage alcohol production operations.

Responsibilities

• Manage receipts of incoming bulk spirits, flavors, and processing materials, including SAP entry and documentation.
• Maintain accurate inventory of all bulk liquids, flavors, and dry ingredients used in BFL production.
• Review and audit daily Process Orders to ensure SAP inventory accuracy for all BFL Processing tanks.
• Track whiskey and liquid movements from receipt through processing to ensure full product traceability for food safety and regulatory compliance.
• Maintain and audit all BFL Processing SOPs on a defined schedule; report findings and nonconformances to the Processing Manager.
• Support production planning by coordinating with Scheduling, Warehousing, and department leads to align weekly production and bottling needs.
• Assist with quarterly inventory counts for TTB reporting and monthly volumetric gauging of tanks.
• Schedule delivery of raw materials, flavors, and other ingredients required for BFL operations.
• Create purchase orders for incoming spirits and processing materials.
• Manage shipments of bulk whiskey and spirits for domestic and export tankers.
• Maintain required certifications for hazardous material shipments (DOT HazMat, IMDG, IATA) when applicable.
• Prepare shipping and documentation for recycled or waste liquid streams.
• Assist with scheduling coverage for vacations, absences, and operational needs.
• Maintain production forms, logs, and documentation used by hourly employees.
• Support timekeeping and administrative tasks for processing personnel as needed.
• Provide backfill support for Processing Supervisor or Manager during absences.

Benefits

• equitable pay structures for individual and company performance
• premium employee experience
• range of premium benefits that reflect our company values and meet the needs of our diverse workforce

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree