Procedure Scheduler

Allied Digestive Health • Wantagh, NY

1d

About The Position

The Procedure Scheduler plays a critical role in the healthcare delivery process by efficiently coordinating and scheduling medical procedures for patients within a healthcare facility. This position ensures that all procedural appointments are accurately booked, taking into account patient needs, physician availability, and resource allocation to optimize operational flow. The Procedure Scheduler acts as a liaison between patients, healthcare providers, and administrative staff to facilitate clear communication and timely scheduling. By managing appointment logistics and maintaining detailed records, this role directly contributes to enhancing patient satisfaction and supporting clinical teams in delivering high-quality care. Ultimately, the Procedure Scheduler helps to streamline procedural workflows, reduce wait times, and improve overall healthcare service efficiency.

Requirements

• High school diploma or equivalent required; associate degree or higher preferred.
• Previous experience in medical scheduling, healthcare administration, or a related field.
• Familiarity with medical terminology and healthcare procedures.
• Proficiency in using electronic health record (EHR) systems and scheduling software.
• Strong organizational and communication skills.

Nice To Haves

• Certification in medical office administration or healthcare scheduling (e.g., Certified Medical Administrative Assistant).
• Experience working in a hospital, outpatient clinic, or specialty medical practice.
• Knowledge of insurance verification and pre-authorization processes.
• Ability to handle sensitive patient information in compliance with HIPAA regulations.
• Advanced proficiency with Microsoft Office Suite and healthcare management software.

Responsibilities

• Coordinate and schedule medical procedures by communicating with patients, physicians, and clinical staff to confirm availability and procedural requirements.
• Verify patient information, insurance coverage, and pre-authorization status to ensure compliance with healthcare policies and reduce scheduling delays.
• Maintain accurate and up-to-date scheduling records in electronic health record (EHR) systems and other scheduling software.
• Manage appointment changes, cancellations, and rescheduling while minimizing disruptions to clinical operations and patient care.
• Provide timely and clear communication to patients regarding procedure preparation instructions, appointment details, and any necessary follow-up.
• Collaborate with multiple departments including nursing, billing, and medical records to ensure seamless procedural coordination.
• Identify and resolve scheduling conflicts or issues proactively to maintain efficient use of clinical resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees