Probation Secretary - District Court

Island County • Oak Harbor, WA

8d

About The Position

Employee in this position is responsible for providing secretarial and case management support to the Probation Officer. Position is open until filled.

Requirements

• Familiar with tools, instruments, equipment and techniques commonly used in the performance of related tasks
• Maintains a high standard for accuracy, completeness and efficiency in the preparation of reports
• Ability to quickly grasp new techniques, deal with rapid changes in events, remain calm in stressful situations, relate to various personality styles in a professional manner
• Effectively communicate with others for purposes of gathering and relating information
• Understands the need for maintaining confidentiality of sensitive information
• Independent and self-motivated to complete required deadlines while simultaneously completing other tasks
• Familiarity with court processes and legal terminology
• High school diploma or equivalent
• Ability to successfully complete various required training classes, subject to change as the needs of the employer and requirements of the job change
• Candidates must be legally authorized to work in the United States

Nice To Haves

• Prior experience in Probation and/or Secretarial work preferred

Responsibilities

• Prepare letters to clients and the Court
• Coordinate case Management, including maintenance of files, contact with applicable agencies and related duties
• Monitor court Orders, set up classes, notify clients, collect and disperse monies, monitor progress and complete requirements and related duties
• Process the various requirements of the Deferred Prosecution program, including files, record checks and other necessary tasks
• Coordinate compliance checks with various associated agencies
• Perform other tasks as directed

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED