Pro Bono Assistant
About The Position
The Pro Bono Assistant is responsible for the organization and handling of the administrative functions of the Pro Bono Department, a fast-paced practice group that onboards more than 500 new pro bono matters each year. Our U.S. lawyers provide more than 100,000 hours in free legal services each year to the people who need it most. The Pro Bono Department provides a high level of customer service and support while consistently producing an excellent work product. The Assistant position requires a specialized knowledge of the firm’s pro bono practice area, the clients and related job responsibilities in order to ensure extraordinary client satisfaction. The Assistant shares these responsibilities with the other Pro Bono Assistant.
Requirements
- Excellent attention to detail in all work product
- Demonstrated communication (oral and written) skills
- Ability to work efficiently in a fast-paced environment with an emphasis on ability to work with a team
- Ability to multi-task
- Professional demeanor
- Strong project management and organizational skills
- Mastery of Microsoft Office suite (Excel, PowerPoint)
- Experience on social media platforms including, but not limited to, X/Threads, Instagram and LinkedIn
- Dependable and able to perform to a high standard under pressure
- Engaged, self-motivated, and a team player
- One (1) + year(s) of professional work experience
- Law firm experience, including working with partners, preferred
- Bachelor's degree required
Responsibilities
- Facilitate the opening of new pro bono matters
- Submit conflicts check requests and monitor conflicts process after submission
- Facilitate communication with lawyers handling matters to collect needed information to run conflicts
- Draft pro bono engagement letters
- Open pro bono matters and circulate client-matter numbers
- Update matter tracking documents and databases
- Assist with event planning, coordination, and execution
- Assist with maintenance of/updates to Pro Bono Department intranet page
- Prepare PowerPoints and other internal/external pro bono presentations
- Work with Marketing & Business Development and external media companies to update Pro Bono Department social media
- Assist with data analysis, including preparation of data for external data reporting
- Follows the Firm’s established document drafting methods and procedures; creates, edits, spell checks and proofreads documents; drafts engagement letters, “value of services” letters, audit letters, and other documents; maintains all pro bono documents in global document management system
- Regularly completes tasks such as time entry, conference room reservation booking, and expense reports
- Coordinates quarterly pro bono billing, and monthly billing for the Pro Bono partner’s billable practice
- Handles all aspects of the charitable donation process (including intake, research, drafting donation memoranda, preparing check requests, coordinating transmittal of the donations, and keeping track of all donations)
- Monitors incoming expense reports billed to pro bono matters
- Prepares check requests for vendor invoices on pro bono matters
- Assists with staffing pro bono events
- Drafts closing letters; works with Client Maintenance to close inactive matters
- Coordinates travel arrangements through in-house Travel Department
- Assists with ad hoc administrative projects such as preparing external reports and internal communications
- Other duties as assigned
Benefits
- medical, dental, and vision insurance
- a 401(k)-retirement plan
- paid time off
- annual discretionary bonuses
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
