Private Event Assistant Coordinator
About The Position
At Ron Jaworski Golf, we strive to be more than just an employer—we aim to be an employer of choice. When you join our team, you’ll not only apply your skills to help us grow, you’ll also become part of the ever-expanding Ron Jaworski Golf family. We’re a diverse and dynamic group that believes in working hard, playing hard, and creating opportunities for career advancement. Our team takes pride in delivering unforgettable experiences to every guest while driving positive change in our communities. Through our non-profit organization, Jaws Youth Playbook, we support youth development and give back locally. Whether you're passionate about golf, food, or weddings—we’d love for you to bring your talents and energy to our team. Apply now to help create joyful moments that guests will remember for a lifetime. Position Overview: Private Event Assistant Coordinator We are looking for a highly organized, detail-oriented, and enthusiastic Private Events Asst. Coordinator to support our Private Events Director and contribute to the success of our private event operations. This role requires exceptional communication skills, a love for hospitality, and the ability to manage multiple priorities with professionalism and warmth. We’re looking for someone who is enthusiastic, proactive, and thrives in a collaborative environment. If you're passionate about events and eager to grow within an innovative and supportive team, we’d love to hear from you.
Requirements
- highly organized
- detail-oriented
- enthusiastic
- exceptional communication skills
- a love for hospitality
- the ability to manage multiple priorities with professionalism and warmth
- proactive
- thrives in a collaborative environment
Responsibilities
- Serve as a key point of contact for clients during the planning process
- Coordinate, schedule, and lead group tasting appointments
- Send and manage invoices, process deposits, and maintain accurate payment schedules
- Cross-check client payments with the Reserve CRM system
- Assist with client drop-off meetings and wedding rehearsals in the days leading up to events
- Send post-event “Thank You” emails with links to feedback surveys
- Finalize and update all event details and Banquet Event Orders (BEOs)
- Greet event contacts and introduce them to the Food & Beverage Team
- Capture and post event photos to GroupMe
- Keep event pages up to date with current photos and videos
- Maintain strong online presence to attract and engage new clients
- Develop creative, on trend ideas for online presence
- Continuously update BEOs throughout the planning process
- Prepare and distribute the current batch of BEOs during meetings
- Share updated BEOs with relevant staff daily (process to be defined)
- Take event inquiries and gather all relevant information
- Check availability and send menus when the Private Events Director is unavailable
- Provide venue tours and confidently represent the Private Events Director as needed
- Create basic proposals using the Reserve system
- Update menus in Canva and Reserve
- Help drive social media coverage of events and stay informed on trends
- Request professional photos from photographers to keep content current
- Conduct competitive venue analysis
- Plan and coordinate Wedding Open Houses in collaboration with the Private Events Director and Marketing team
- Support additional projects as needed
- Manage reservations for house events such as Easter and Mother’s Day
- Serve as on-site host during those events
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
