Private Event & Tournament Coordinator

Arcis Golf•Phoenix, MD

2d•$15 - $27

About The Position

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another. The Event & Tournament Coordinator is responsible for planning, organizing, and executing all club events and golf tournaments. This role ensures a seamless, high-quality experience for members and guests by coordinating logistics, managing vendor relationships, and collaborating across departments including golf, food & beverage, and operations.

Requirements

Bachelor’s degree in Hospitality Management, Event Planning, or related field preferred
1–3+ years of experience in event coordination, hospitality, or golf operations
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Knowledge of golf tournament formats and operations (preferred)
Proficiency in event management software and Microsoft Office
Attention to detail and problem-solving mindset
Ability to work in a fast-paced, high-touch service environment
Flexibility to work evenings, weekends, and holidays
Team-oriented with a positive, professional demeanor
Ability to stand, walk, and move around the property for extended periods
Ability to lift/move event materials (up to ~25 lbs) as needed

Nice To Haves

Knowledge of golf tournament formats and operations (preferred)

Responsibilities

Event Planning & Execution Coordinate all aspects of club events including weddings, banquets, social gatherings, and corporate functions
Serve as the primary point of contact for clients from initial inquiry through event completion
Develop event timelines, layouts, and detailed execution plans
Ensure events meet club standards and member expectations
Golf Tournament Coordination Plan and execute member and outside golf tournaments from start to finish
Manage tournament setup including registration, pairings, scoring, and prize distribution
Coordinate with the golf shop staff to ensure smooth course operations
Oversee on-course contests, signage, and sponsor activations
Client & Member Relations Build strong relationships with members, guests, and event hosts
Conduct site tours and assist in selling event packages
Respond promptly to inquiries and provide exceptional customer service
Logistics & Operations Collaborate with food & beverage, culinary, and banquet teams on menus and service details
Coordinate vendors (florists, DJs, rental companies, etc.)
Ensure proper setup/breakdown of event spaces and tournament areas
Monitor event execution to address issues in real time
Administrative Duties Prepare contracts, banquet event orders (BEOs), and invoices
Track event budgets and ensure profitability targets are met
Maintain event calendar and scheduling systems
Assist with marketing and promotion of club events