Private Client Portfolio Administrator

AGF Management • Vancouver, BC

1d • Onsite

About The Position

AGF Management Limited (AGF) is an independent and globally diverse asset management firm. Cypress Capital Management Ltd. (“Cypress”) is a Vancouver based portfolio management firm with 28 employees managing $5.6 billion on behalf of private clients, foundations and institutions. Founded in October 1998, Cypress is committed to providing the best possible investment services to its clients. This role involves working with a team of Private Client Portfolio Managers (PMs) to provide exceptional client service to their high-net-worth clients, as well as to the PMs themselves. You will be part of the Cypress’ administrative team and may also have duties that relate to all Cypress’ Private Clients. This is a replacement for a vacancy.

Requirements

• Experience in investment industry (either brokerage or investment management) preferably Administrative Assistant experience or related experience.
• Professionalism
• Highly Organized
• Attention to detail and accuracy
• Ability to communicate and work well within teams
• Function well in dynamic, stimulating, or stressful environments
• Strong Computer skills (MS Word, Excel, Outlook)
• Ability to prioritize, multi-task, set and meet deadlines
• Ability to learn/teachable, listening skills, follow processes

Nice To Haves

• Would consider someone without experience, but with demonstrated ability

Responsibilities

• Review daily cash balances for overdrafts and anticipate debit positions because of scheduled payments, fees, etc. – advise PMs.
• Schedule client meetings
• Review daily transactions for private clients’ accounts and post cash transactions to portfolio management system.
• Facilitate funds transfers in and out for clients as requested (e.g. cheque deposits, EFTs, wire transfers, bank drafts, in kind security donations etc.).
• Arrange and provide for all administrative and reporting requests from clients and their associates (accountants, lawyers, financial planners, personal assistants, etc.)
• Resolve issues regarding private client accounts such as discrepancies, ACB etc.
• Work closely with various Custodian departments to resolve errors or issues
• Assist with the preparation of the quarterly reports to private clients (letters and statements) and mailing, and yearly tax reporting packages.
• Explain specific tax reporting (T5s, T3s) issued to client for a particular account.
• Explain contribution and withdrawal rules to clients regarding registered accounts
• Prepare annual accounting packages for clients and/or their accountants
• Issue monthly and/or quarterly cheques to CRA
• Reconcile cash balances between Custodian record and portfolio management system (Harmony)
• Assist in obtaining necessary new account, transfer, client KYC/IPS update info, tax forms (CRA, IRS), etc.
• Maintain and file documents to client folders
• Seek to assist other PAs, Operations staff, or New Accounts Dept.

Benefits

• AGF is an equal opportunity employer committed to fostering an inclusive and accessible workplace.
• We welcome and encourage applications from individuals of all backgrounds, including women, Indigenous peoples, racialized persons, persons with disabilities, and members of the 2SLGBTQIA+ community.
• We do not discriminate on the basis of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, disability, or any other status protected by applicable legislation.
• We are committed to providing reasonable accommodations for applicants with disabilities throughout the recruitment process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees