Privacy and Research Data Protection Program Coordinator

Virginia Tech•Blacksburg, VA

11h•Hybrid

About The Position

The Division of Scholarly Integrity and Research Compliance (SIRC) at Virginia Tech supports the business management of the Privacy and Research Data Protection (PRDP) program. SIRC supports university-wide strategic initiatives and helps researchers fulfill their responsibilities for compliance with policies and regulations pertaining to research. The PRDP program provides guidance to help the university’s research community protect data and comply with university, state, and federal regulations, coordinating with campus stakeholders to develop processes that address research data protection requirements. Reporting to the Director of the Privacy and Research Data Protection Program, the Program Coordinator supports intake, routing, tracking, documentation, and lifecycle coordination of research data agreements; research data access and compliance monitoring; analysis of program metrics; digital resource development; and university-wide efforts to strengthen research data protection and stewardship practices. The role helps ensure daily program operations are organized, accurate, timely, and professional. The position is hybrid, with a weekly on-campus presence. A telework agreement is required under Policy 4325, and the hybrid schedule will be confirmed following an onsite training period. The successful candidate must complete a criminal conviction check. Virginia Tech is unable to sponsor work visas for this position.

Requirements

Degree or equivalent combination of relevant education, training, and professional experience.
Experience managing complex administrative, contractual, compliance, research, or operational workflows.
Demonstrated experience coordinating projects or process-improvement efforts involving multiple stakeholders.
Ability to organize, analyze, document, and maintain complex operational information, records, and workflows.
Ability to create clear documentation and operational resources.
Strong communication skills, including the ability to translate complex information for varied audiences.
Ability to independently manage multiple priorities, solve problems, exercise sound judgment, and handle sensitive information with discretion.

Nice To Haves

Experience supporting research data agreements, data-sharing agreements, or similar agreement intake, routing, tracking, and follow-up processes.
Experience developing operational solutions using Microsoft 365 tools such as SharePoint, Lists, Teams, Power Automate, Power Query, and Power BI, including dashboards, reporting, or workflow automation.
Experience supporting administrative controls for access to research data or secure research environments, including access management, compliance reviews, data governance, or audit activities.

Responsibilities

Coordinate operational workflows and program administration across research data protection, stewardship, and compliance activities in collaboration with PRDP leadership and university partners.
Support the review and processing of Data Use Agreements (DUAs) and other research-related agreements governing access to, use, sharing, protection, and stewardship of research data.
Coordinate PRDP oversight of administrative controls for secure research environments, including personnel reviews, access reviews, and related compliance oversight.
Administer and recommend enhancements to program systems and business processes, including SharePoint-based resources, workflow management, and process-improvement initiatives.
Maintain and improve PRDP dashboards, metrics, and program reporting resources within university-supported platforms.
Collaborate with the director to create and deliver researcher-facing resources and communications, including web content, visual materials, educational resources, guidance, and program-approved standards.
Serve as a liaison among research data governance, program operations, and technology stakeholders to align requirements, processes, and technical solutions.
Monitor and respond to the PRDP general email inbox, coordinate meetings, schedule trainings, and assist with administrative and logistical activities.