Print Production Coordinator

INNOCEAN•Huntington Beach, CA

1d•$25 - $25•Hybrid

About The Position

INNOCEAN USA, a full-service ad agency located in sunny Huntington Beach, CA, is seeking a Print Production Coordinator to join our growing team! We are a hybrid workplace, x3 days week onsite. Local candidates only please. This is an entry level role. Our ideal candidate has prior experience as an intern or coordinator at an ad agency, in-house marketing dept for a brand or a print vendor. OVERVIEW The Print Production Coordinator will handle all aspects of Print Production for assigned projects to include retouching, pre-press, printing, vendor coordination, estimating, and invoicing. The coordinator will be mentored and aided in these projects by the other members of the Print Production team. The Print Production Coordinator will work closely with other agency departments such as, Account Management, Creative teams, Studio, and Art Production to ensure projects are completed on time, within budget, and to the quality standards of our clients.

Requirements

This is an entry level role – we are looking for prior experience as an intern, assistant or coordinator at an ad agency, in-house marketing dept for a brand or a print vendor.
An interest in all things print, and a desire to learn the technical aspects of production.
Microsoft Office: Excel, Word, PowerPoint, Outlook, Teams
Outstanding organizational skills.
Great attention to detail.
Project and timeline management.
Creative problem solving.

Nice To Haves

Automotive category experience in advertising or marketing is a nice to have.
Working knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop) a plus.

Responsibilities

Builds an understanding of pre-press, color management, material substrates and multiple printing processes (digital, sheetfed, web, silkscreen, etc.) with the help of Print Production team members.
Learns project and agency workflow to successfully manage production projects.
Works very closely with Account Management to manage schedules, keep control of the timeline, and alert the team of possible issues or delays.
Ensures that project, art, and financial processes are followed in accordance with guidelines established for each client.
Maintains good working relationships with other agency departments to keep communication open and projects moving smoothly.
Leads and drives assigned print projects from start to finish.
Works with Account Management and Media team to establish and review the correct specifications for the project deliverables.
Works with Account Management and selected Vendor to establish schedules.
Provides the Account team with a cost estimate to deliver all final deliverables.
Reviews any proposed artwork to evaluate its suitability for the deliverable it is being used for.
Attends press checks or other QC functions as needed for each project.
Elevates any production issues to Print Production Supervisor as needed and keeps them fully informed before issues escalate to high-risk levels.
Handles all invoicing and finalization of financials.
Sends out requests for competitive bids for all assigned projects to appropriate vendors.
Reviews bids for accuracy and possible cost reduction, then awards the project accordingly.
Creates agency estimate requests, and routes to appropriate parties for approval.
Manages all vendor Purchase Orders and Invoices.
Finalizes all financials for each project upon completion.