Print & Document Specialist - Oklahoma City, OK
About The Position
We are looking for a high-energy, relentless Print Buyer to oversee the production, vendor management, and execution of both high-volume commercial prints. This isn't a "sit behind a desk and send emails" role. We need a person who is focused on quality, deadlines, and budgetary precision—someone who takes personal ownership of everything from a 10,000-piece direct mail campaign to a custom-fabricated building wrap. It is expected that you will be on-site at least three days per week, engaging with clients and supervising the project. You will be part of an international team and must be able to function independently in this hybrid role. You will be the primary bridge between our creative team and our external vendors, ensuring that every deliverable—whether it’s a brochure in a student’s hand or a graphic bolted to a wall—is delivered on time, on budget, and up to standard.
Requirements
- Exceptional proficiency in spoken and written English skills.
- 2–5 years of experience in print buying, production management, or signage installation.
- Extensive experience working with commercial printers and mail houses.
- Proven track record of managing external vendors and holding them to high standards.
- Ability to read floor plans, technical elevations, and complex print production specifications.
- Experience navigating the unique logistical challenges of a large-scale campus or corporate environment.
- The "Pitbull" Mentality: Possess a fierce sense of urgency and aren't afraid to have tough conversations with suppliers.
- Technical Print Expertise: Deep knowledge of offset and digital printing, ink-to-paper behavior, and finishing techniques, alongside an understanding of large-format substrates.
- Analytical Estimating: Ability to estimate project costs accurately.
- Logistics & Distribution Mastery: Ability to juggle dozens of concurrent projects.
- Radical Transparency: Meticulous record-keeping and concise updates.
Responsibilities
- Manage the RFP process for diverse project types, soliciting competitive quotes for standard commercial print (brochures, viewbooks, stationery) and large-format environmental graphics and custom installations.
- Manage the production of traditional marketing collateral, including selecting paper stocks, supervising offset and digital runs, and ensuring finishing touches meet brand standards.
- Act as the primary point of contact for a diverse roster of suppliers, holding vendors accountable to their initial quotes, lead times, and quality promises.
- Manage the full lifecycle of production, including material sourcing, reviewing digital and physical proofs, and coordinating complex on-campus installations.
- Track orders, verify specs, and pre-emptively clear roadblocks for both mail drops and site installs.
- Conduct on-site inspections for installations and press checks for critical print runs.
- Review and approve final invoices against original quotes, ensuring projects stay within the approved budget.
Benefits
- Competitive compensation (hourly compensation and applicable overtime).
- Comprehensive benefits offerings (including medical, dental, vision, and life insurance).
- Retirement plan - 401k.
- Paid holidays, personal choice days and paid time off.
- A culture that offers flexibility and a healthy work-life balance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
