Principal Subcontract Administrator
About The Position
As a Principal Subcontracts Administrator (SCA), you will be responsible for end-to-end lifecycle management of subcontracts, from issuance of Request for Proposal (RFP) to subcontract closeout, consistently ensuring all activities are executed timely with precision and adherence to internal company policy and procedure as well as Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) where applicable. This role requires a proactive supply chain professional who operates beyond administrative compliance to continuously elevate the quality and health of the subcontracting process. The successful SCA will balance rigorous contract compliance with strategic supplier relationship management to ensure seamless delivery of goods and services. The SCA will support a business area with over $1 billion in annual revenue and material spend for highly-specialized and complex goods and services based on program specific requirements and specifications. The SCA will prepare RFPs, lead negotiations (terms and conditions, pricing, etc.), maintain meticulous documentation for all procurement actions to ensure audit readiness, issue and maintain complex subcontracts of various contract types (firm fixed price, cost plus, etc.) through various phases of program execution (development, production, repair, etc.), and timely close out subcontracts. The SCA will collaborate cross functionally with program stakeholders by partnering with engineering, program management, quality, and finance to align subcontract requirements with program milestones and ensure the overall health of the supplier relationship. The SCA will interface with suppliers, leading/facilitating meetings and fostering professional and productive relationships to ensure conformance to subcontract requirements. The SCA will support critical government and commercial proposals, manage material sales receipts and approve invoices, support internal and external audits, and collaborate closely with subcontract program managers to ensure supplier performance success. The successful SCA will be proactive, efficient, and accountable, have clear and effective verbal and written communication skills, be organized and have attention to detail, exercise independent and good judgement, think strategically and critically, be receptive to constructive feedback and routinely leverage training in daily tasks, and balance multiple priorities of the business without sacrificing quality of work product.
Requirements
- Proficient with Microsoft Office Suite (Microsoft Excel, Word, and Outlook)
- Demonstrated working knowledge of both government and commercial contracts
- Proficient in FAR/DFARS regulations and their application within defense and aerospace industry
- Proven ability to operate efficiently within a fast paced, high-volume environment
- Strong experience leading and managing entire procurement flow, from initial proposal to final closeout
Nice To Haves
- Bachelor's Degree in supply chain management or related discipline and 6 years or more of directly related work experience preferably in a government-contracting environment
- Working knowledge of Oracle ERP system
- Contracts / Legal background
- Secret clearance eligible
Responsibilities
- End-to-end lifecycle management of subcontracts, from issuance of Request for Proposal (RFP) to subcontract closeout.
- Ensure all activities are executed timely with precision and adherence to internal company policy and procedure as well as Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) where applicable.
- Prepare RFPs.
- Lead negotiations (terms and conditions, pricing, etc.).
- Maintain meticulous documentation for all procurement actions to ensure audit readiness.
- Issue and maintain complex subcontracts of various contract types (firm fixed price, cost plus, etc.) through various phases of program execution (development, production, repair, etc.).
- Timely close out subcontracts.
- Collaborate cross functionally with program stakeholders by partnering with engineering, program management, quality, and finance to align subcontract requirements with program milestones and ensure the overall health of the supplier relationship.
- Interface with suppliers, leading/facilitating meetings and fostering professional and productive relationships to ensure conformance to subcontract requirements.
- Support critical government and commercial proposals.
- Manage material sales receipts and approve invoices.
- Support internal and external audits.
- Collaborate closely with subcontract program managers to ensure supplier performance success.
Benefits
- health, dental, and vision insurance
- health savings accounts
- a 401(k) savings plan
- disability coverage
- life and accident insurance
- employee assistance program
- legal plan
- discounts on things like home, auto, and pet insurance
- paid time off
- paid holidays
- paid parental leave
- paid military leave
- paid bereavement leave
- any applicable federal and state sick leave
- company recognition program to receive monetary or non-monetary recognition awards
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What This Job Offers
Job Type
Full-time
Career Level
Principal
