Principal's Secretary-Middle School

Tarkington Independent School District • Cleveland, TX

20h • Onsite

About The Position

The Principal's Secretary-Middle School is responsible for a wide range of administrative and clerical duties to support the middle school principal and the overall functioning of the school office. This role involves managing records, correspondence, communication, basic accounting, and assisting students, teachers, and parents. The position requires strong organizational, communication, and interpersonal skills, with the ability to handle multiple tasks and changing priorities.

Requirements

• High school diploma or GED
• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills
• One to three years secretarial experience, preferably in public education environment

Responsibilities

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations.
• Prepare instructional materials, meeting agendas, run reports for honor rolls and attendance, graduation lists, and campus communication.
• Maintain a log of visitors to the school.
• Schedule meetings and appointments and maintain the calendar for the Principal.
• Assist in processing new student records and setting up cumulative folders.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process time records including leave requests and reports.
• Compile information and submit to the central office according to established procedures and deadlines.
• Maintain the school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain student records according to established procedures.
• Maintain physical and computerized files including mailing lists, student records, visitor logs, office communication and inventory of school and office supplies.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Prepare and make cash deposits for activity account(s).
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Assist with campus budget preparation and maintain accurate records of expenditures.
• Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Assist with coordination of faculty meetings and campus activities.
• Maintain positive and effective communications and relationships with supervisors and colleagues.
• Maintain confidentiality.
• Perform other duties as assigned.
• Monitor the work of campus secretaries and clerical aides.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED