Principal Management Analyst

Carlsbad, City of•Carlsbad, CA

3d•Onsite

About The Position

Under general direction, the Principal Management Analyst performs advanced, complex professional, technical, analytical, and administrative duties in support of assigned functions, programs, or projects. This role is recognized as a technical expert and may exercise independent judgment, manage large or complex budgets or programs, conduct organizational and operational analyses, and supervise professional staff. The position is responsible for identifying and implementing process improvements to enhance organizational effectiveness and efficiency across a variety of departments. This is an advanced-level, supervisory classification within the management analyst series. Assignments are broad in scope and require considerable independent judgment, initiative, and discretion. The incumbent may lead teams of professional, technical, financial, or administrative staff, oversee contractors and consultants, and often interact with external partners and the public. The incumbent is responsible for providing key analytical support, project management, and recommendations for improving departmental and organizational operations. The City of Carlsbad embraces and recognizes the vital relationship of an inclusive, engaged work environment and innovative excellence. An equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.

Requirements

Advanced principles and practices of public administration, organization, budgeting, and personnel management.
Advanced methods and techniques of research, statistical and data analysis, and report presentation.
Highly effective communication, including oral and written presentations to various audiences.
Relevant federal, state, and local laws, regulations, and policies applicable to the assigned area.
Contemporary software applications, including word processing, spreadsheets, and databases.
Principles and practices of public administration and management.
Expertly analyze highly complex organizational and budgetary problems and develop effective solutions.
Lead, supervise, organize, and review the work of assigned staff; train and mentor others.
Communicate clearly and concisely, both orally and in writing.
Work cooperatively with internal and external stakeholders.
Independently exercise sound judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
Manage multiple projects and competing deadlines effectively.
Bachelor's degree from an accredited college or university with major coursework in public administration, business administration, or a related field.
5 or more years of progressively responsible professional experience in administrative, budgetary, or management analysis roles.
A master’s degree in a related field is highly desirable and may be substituted for one year of the required experience.

Nice To Haves

A master’s degree in a related field is highly desirable

Responsibilities

Spearhead development of and recommendation of goals, objectives, policies, and priorities for assigned functions, divisions, or departments.
Direct, prioritize and evaluate the work of staff performing administrative, budgetary, financial, system and operational analyses.
Participate in, lead and oversee the preparation and administration of annual operating and capital budgets; monitor expenditures and revenues to maintain sound financial status.
Conduct advanced research, surveys, and analytical studies on complex administrative, budgetary, financial, or operational issues; prepare comprehensive executive level reports and recommendations.
Drive cross-functional project teams using effective project management skills and techniques; define, develop, and implement projects and special assignments.
Coordinate activities across city departments, divisions, and with outside agencies; interpret and explain relevant rules, regulations, policies, and procedures.
Champion process improvements initiatives to enhance service delivery and operational efficiency.
Oversee management of specialized programs, contractors, and consultants; participate in the selection, training, evaluation, and mentorship of professional staff.
Prepare, review, and present reports, correspondence, memoranda, and other documents to senior management, governing bodies, and external partners.
Lead collaboration with contract administration division staff to prepare public bidding documents, aid in analysis, negotiation and vendor selection, administrating and monitor contracts.
Oversee responses and resolutions to internal and external inquiries, complaints, and requests for information in a timely and effective manner.
Ensure strict compliance with federal, state, and local regulations relevant to assigned areas.
Direct department wide records management throughout the department in accordance with the city’s records retention schedule and all applicable laws.
Represent the organization at high level meetings, on boards, and in the community as required.
Perform related duties as required to meet the ongoing needs of the organization.
Participates, coordinates, collaborates, and monitors operating and capital budgets for external organizations that may impact the city or agency budget such as the San Diego County Water Authority and the Encinas Wastewater Authority.
Develops subject matter expertise in State Water Use Efficiency Standards and other state regulations and supports the Utilities Department/Carlsbad Municipal Water District with regulatory compliance and reporting.
Develops subject matter expertise with customer water usage data and the associated databases and software programs.
Develops, interprets, and explains rates and other water and wastewater utility regulatory policies and issues.