Principal Gifts Team Coordinator

Earthjustice•New York, NY

7d•Hybrid

About The Position

Earthjustice is the nation's leading environmental law organization. We wield the power of law and the strength of partnership to protect people’s health, preserve magnificent places and wildlife, advance clean energy, and combat climate change. We are here because the Earth needs a good lawyer. Driven by a passion for justice, inclusion, partnership, and excellence, our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and maintain an inclusive environment where all staff are valued and respected. The Principal Gifts Team Coordinator (Coordinator) reports to the Director of Principal Gifts and is a member of the Principal Gifts team, which reports to the Vice President of Development. The team works in close partnership with senior staff, volunteer leadership, and Development colleagues to cultivate Ultra High Net Worth (UHNW) individuals for transformational investments in Earthjustice and Earthjustice Action, raising approximately one‑third of Earthjustice’s contributed revenue annually. The Coordinator supports the operational effectiveness and systems management of a high-performing team of six. This role is responsible for strengthening fundraising efficiency, accountability, and communication through project management, administrative support, and coordination of processes, tools, and resources. The Coordinator provides administrative and project coordination support to the Director of Principal Gifts and plays a central role in fostering a healthy and inclusive team culture by supporting onboarding of new hires, internal communications, team gatherings and trainings. This position partners closely with the Director on planning processes, cross-team coordination, and continuous improvement initiatives. This is a non-supervisory position.

Requirements

2–4 years of relevant experience in project coordination, operations, administration, or nonprofit development support.
Demonstrated experience managing multiple priorities, timelines, and stakeholders in a fast-paced environment.
Strong organizational and project coordination skills, with attention to detail and follow-through.
Excellent written and verbal communication skills, including ability to draft and edit internal communications.
Experience with collaboration and productivity tools (e.g., Microsoft Teams, SharePoint, Excel, project management platforms).
Ability to work both independently and collaboratively with strong interpersonal skills and discretion.
Comfort navigating ambiguity, solving problems proactively, and improving processes.
Commitment to fostering an inclusive, collaborative, and supportive team environment.
Ability to manage logistics for meetings, events, and team operations with a high level of professionalism.
Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Nice To Haves

A valid U.S. driver’s license is preferred.

Responsibilities

Provide comprehensive administrative and project coordination support to the Director of Principal Gifts and team, including scheduling, travel and expense management, correspondence tracking, and coordination of internal and external requests.
Manage and optimize team systems, resources, and documentation (including SharePoint, Teams, project management tools, processes and procedures) to enhance collaboration, efficiency, goal tracking – including tracking of quarterly and annual goals, and information sharing.
Serve as a point of contact for internal and external requests and represent the team in cross-departmental working groups; partner with other Development colleagues and cross-functional stakeholders to refine data management practices and shared workflows.
Coordinate onboarding and training logistics for new and current staff in partnership with HR, IT, and hiring managers.
Support internal communications in partnership with team leads, including team-wide updates, calendars, and monthly digest emails to ensure alignment and transparency.
Plan and coordinate team meetings, retreats, trainings, and culture-building activities with direction from the Director.
Coordinate annual planning processes (strategic planning, metrics tracking, and budgeting) in partnership with the Director and team leadership.
Develop project timelines, track deliverables, and support cross-functional initiatives with internal stakeholders with guidance from the Director.
Identify opportunities to improve processes and implement solutions to strengthen execution and outcomes.
Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.