Principal General Clerk II - Fitchburg

Commonwealth of Massachusetts • West Boylston, MA

13h • Onsite

About The Position

Performs complex clerical and administrative support in assisting a department head or supervisor to discharge the duties of the office; all other related work as required. Responsible for a variety of projects and activities requiring comprehensive knowledge of department's activities and familiarity with laws, procedures, rules and regulations. Assists clerical and professional staff as necessary; responsible for ensuring smooth running of daily operations; may review clerical work; assists others with their work; may train clerical staff; fills in for absent clerical employees. Assists staff, public and other departments in the furnishing of information and resolution of problems; researches questions; handles unusual or difficult situations. Performs data entry work entering various information and data into the computer system such as State Boards, mittimus data, inmate identification numbers, and other general inmate information; prints information and reports as directed. Assists department head with special projects and numerous administrative tasks; prepares and types a variety of reports, forms, records, memorandum, correspondence and other materials; performs data and word processing where appropriate. Performs miscellaneous secretarial duties such as sorting mail, copying materials, maintaining files, scheduling appointments, answering the telephone; performs miscellaneous clerical work as directed such as maintaining statistical records and lists, arranging for transportation of inmates, and reviewing documents for accuracy. Makes frequent contacts with attorneys, police departments, the general public, other departments, other correctional facilities, state and federal agencies, and representatives of outside organizations. Performs similar or related work as required or as situation dictates. Errors could result in delay and confusion, have legal and/or financial repercussions, and cause adverse public relations.

Requirements

• High school graduation including or supplemented by courses in typing and secretarial sciences
• Four (4) years of experience in general clerical and secretarial work
• Government experience preferred
• Ability to become certified in cardiopulmonary resuscitation (CPR)
• Thorough knowledge of office practices and procedures.
• Knowledge of general computer applications, helpful.
• Comprehensive knowledge of the correctional facility’s policies and procedures relating to inmates.
• Work functions require the exercise of considerable judgment and a broad knowledge of department operations.
• Ability to independently make decisions and solve problems.
• Ability to organize time and work.
• Ability to deal effectively and tactfully with the public and professional and non-professional staff.
• Ability to operate various types of office equipment
• Excellent secretarial and office skills.
• Skill in typing and shorthand.
• Skill in operating all of the standard office equipment.
• Ability to operate a keyboard at efficient speed and view computer screens for extended periods of time.
• Specific vision requirements include close vision and the ability to adjust focus.

Nice To Haves

• associates degree desirable
• Incumbent may require certification in urinalysis testing.
• may be required to operate urinalysis machine.

Responsibilities

• Responsible for a variety of projects and activities requiring comprehensive knowledge of department's activities and familiarity with laws, procedures, rules and regulations.
• Assists clerical and professional staff as necessary; responsible for ensuring smooth running of daily operations; may review clerical work; assists others with their work; may train clerical staff; fills in for absent clerical employees.
• Assists staff, public and other departments in the furnishing of information and resolution of problems; researches questions; handles unusual or difficult situations.
• Performs data entry work entering various information and data into the computer system such as State Boards, mittimus data, inmate identification numbers, and other general inmate information; prints information and reports as directed.
• Assists department head with special projects and numerous administrative tasks; prepares and types a variety of reports, forms, records, memorandum, correspondence and other materials; performs data and word processing where appropriate.
• Performs miscellaneous secretarial duties such as sorting mail, copying materials, maintaining files, scheduling appointments, answering the telephone; performs miscellaneous clerical work as directed such as maintaining statistical records and lists, arranging for transportation of inmates, and reviewing documents for accuracy.
• Makes frequent contacts with attorneys, police departments, the general public, other departments, other correctional facilities, state and federal agencies, and representatives of outside organizations.
• Performs similar or related work as required or as situation dictates.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees