Principal Clerk 11 Months Bradford Elementary

Haverhill Public Schools • Haverhill, MA

2d • Onsite

About The Position

Haverhill Public Schools is seeking a Principal Clerk for Bradford Elementary. This is an 11-month position with a salary range of $38,114 to $43,234. The Principal Clerk is directly responsible to the Principal of the School and/or their designee. This role involves performing a variety of clerical activities essential to the school office's functions, including managing communication, maintaining records, handling supplies, processing financial transactions, and supporting student and staff data management.

Requirements

• High School Diploma or GED is required
• Excellent interpersonal skills.
• Strong effective time management planning capabilities.
• Performs all clerical work in the office with little supervision.
• Self-motivated and able to work without direct supervision.
• Professional verbal and written communication skills.
• Ability to multi-task when necessary.
• Skills to operate standard office equipment including use of computer applications and various business machines.
• Perform data entry and word processing.
• Knowledge of Microsoft Office applications and familiar with Apple software, SchoolBrains, and Budgetsense.

Nice To Haves

• Post-secondary education / training preferred or relevant life experience.
• Secretarial and /or clerical experience preferred.
• Bi-lingual Preferred
• Previous experience in a school environment

Responsibilities

• Performs a variety of clerical activities related to the functions of assigned school office and/or programs.
• Greet public, receives visitors in school office and follows the proper protocol in allowing access to the building.
• Answer telephones, transfers calls to proper individual or department, takes messages and refers callers to appropriate staff members.
• Displays strong positive communication and interaction skills when dealing with co-workers, students, administrators, parents/guardians, visitors and/or the community.
• Open, sort and route incoming mail and prepares outgoing mail.
• Schedules appointments.
• Prepares memos, correspondence and/or reports from handwritten copy, notes or verbal direction including posting updates to the school webpage and calendar.
• Scan and upload digital copies to database.
• Maintain and organize both digital and hard copy filing systems.
• Requisition for textbooks, school supplies, equipment; other school related forms.
• Coordinates office and general school supply purchase orders; receive and assist and direct the distribution and storing of supplies and office materials, maintain office materials and office equipment inventory; maintain school/department purchase orders.
• Monitors and responds to radio communications.
• Prepare weekly payroll of personnel.
• Prioritizes assignments to assure efficiency and effectiveness and meets established timelines.
• Compiles school budget and performs related work.
• Collects fees and/or funds from student events related to student activities (e.g. field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.).
• Record transactions necessary for keeping records of a checkbook for school funds including making bank deposits – Student Activities as requested.
• Keeps up-to-date enrollment data; maintain s tudent files.
• Keeps up-to-date personnel files.
• Maintains an organized and orderly office
• Maintains the student information in the district database.
• Maintains accurate student and staff attendance.
• Verify parents and guardian notes and investigate any discrepancies in attendance information; refer continuing student attendance concerns to the school principal and or his/her designee.
• Process and track staff leave requests manually and in the district database system.
• Exercises considerable discretion in the management of and protection and release of confidential information of both student and staff and in the interpretation and administration of policies and procedures.
• Displays ethical and professional behavior in communicating and working with staff, students and community members.
• Participates on the Building Crisis Response Team.
• Provide teachers with all necessary data and forms.
• Training will be provided to all Principal Clerks as necessary in order to fulfill their job duties and responsibilities.
• Perform all other general duties as indicated by the Principal and his/her designee.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED