Principal Clerk/School Secretary Grade 23E (Sy26-27)

Boston Public Schools • Boston, MA

1d • Onsite

About The Position

The Edward M. Kennedy Academy for Health Careers seeks an exceptional School Secretary Grade 23E, who is highly qualified and knowledgeable to join our community of teachers, learners, and leaders. Kennedy Academy teachers and leaders are committed to the vision of high expectations for achievement, equal access to high-quality instruction, academic proficiency for all students, and the closing of the achievement gap among subgroups within the schools. Kennedy Academy is a Horace Mann In-District Charter High School. It is a college-preparatory and vocational high school for Boston students exploring careers in health and health-related fields. The Academy provides a supportive learning environment that promotes respect and embraces diversity. Students will attain the life skills needed to become productive and positive members of society. Kennedy Academy is an excellent place for those who seek to work in an environment that supports their creativity and innovation and respects their skills and abilities as educators. In addition, over the next five years, Kennedy Academy will double in size, add new health-care pathways, college courses, and work-based learning, and offer graduates access to good-paying careers at Mass General Brigham thanks to a $38 million grant from Bloomberg Philanthropies, which marks the largest philanthropic investment in BPS history.

Requirements

• High School diploma or equivalent.
• Basic computer skills, including word processing and email.
• Successful completion of appropriate coursework.
• Good communication skills.

Responsibilities

• Maintain and ensure the confidentiality of all student and teacher records, including academic transcripts, attendance, and general correspondence. This involves setting up and managing filing systems (paper and electronic), inputting and monitoring data, and conducting information searches.
• Manage all incoming and outgoing communications, including mail, email, and phone calls. This involves drafting, typing, and distributing correspondence, reports, meeting notes, newsletters, and promotional materials, as well as greeting visitors, answering inquiries, and directing calls to appropriate personnel.
• Process requisitions, order and dispense supplies, maintain records of school funds.
• Prepares payroll accurately to ensure all staff are compensated appropriately, including payment to substitutes, submitting class coverage, submitting and tracking stipend payments, and preparing the Department Time Summary (DTS).
• Assist with student registration and discharge, manage bus changes and transportation issues, and respond to inquiries from parents, teachers, and students. Provide support with HR procedures, such as leaves and accommodations.
• Operate and troubleshoot office equipment (e.g., fax machines, copiers, phone systems), coordinate information flow, and maintain an organized, clean office space. Learn and adapt to new office technologies as they emerge.
• Assist with planning and coordinating school events, meetings, and special functions (e.g., luncheons, student recruitment, graduation ceremonies), including preparing event materials such as flyers and invitations. Contribute to committee or team projects.
• Supervise other clerical staff, providing training and orientation to new team members, and assisting staff with computer usage.
• Submit work orders and building permits, and create school signage.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED