Principal Administrative Analyst - Jefferson County (Finance)

JobsQuest•Merit System, KY

5d•$74,068 - $114,899•Onsite

About The Position

Principal Administrative Analysts play an important role in keeping the Finance department running efficiently and effectively. This fast-paced position combines administrative operations, human resources, reporting, communication, and team leadership. If you enjoy managing multiple priorities, solving problems, and working with people, this may be the opportunity for you. In this role, you will support department operations by maintaining records, preparing purchase orders and requisitions, developing training materials, compiling reports, and preparing correspondence for internal and external audiences. Success requires strong organization, communication, and attention to detail. As a supervisor, you will lead and develop staff by participating in hiring decisions, assigning and reviewing work, conducting performance appraisals, and providing feedback and guidance. This is more than an administrative role, it is an opportunity to contribute to department operations, support employees, and help the organization achieve its goals.

Requirements

Experience researching and monitoring budget (e.g., forecasting revenues, tracking expenditures).
Experience implementing and monitoring new projects, programs, policies, or initiatives to ensure departmental compliance with codes, laws, or standards.
Experience working in a lead or supervisory capacity (e.g., training, scheduling, assigning and reviewing work of coworkers or staff).
Experience conducting research, including collecting data, tracking, analyzing, and interpreting data (e.g., tracking project data, processing payroll).
Experience writing reports that outline or summarize proposals, research, projects, etc., including providing outcomes and recommendations (e.g., grant applications, community improvement plans, policy analysis and/or development).
Strong organization, communication, and attention to detail.

Nice To Haves

Experience providing direct administrative or operational support to an executive leader, department head, or other senior-level decision-maker.
Experience implementing changes that improve efficiency, compliance, or operations.
Experience developing a large scale departmental/organizational budget.

Responsibilities

Maintaining records
Preparing purchase orders and requisitions
Developing training materials
Compiling reports
Preparing correspondence for internal and external audiences
Leading and developing staff
Participating in hiring decisions
Assigning and reviewing work
Conducting performance appraisals
Providing feedback and guidance
Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.
Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.
Manages various projects as they relate to assigned work area.
Supports department/jurisdiction by composing correspondences, producing reports, updating procedural manuals, creating forms, maintaining and updating files, attending trainings, maintaining records, and implementing and monitoring new programs.
Collaborates and communicates with various individuals, merit system employees, department heads, and elected officials by sending and responding to correspondence, attending meetings, making presentations, and working with other internal departments.
Initiates, writes, implements, monitors, and reports on grants following Federal, State, Local, and grant guidelines.
Produces training and/or presentation materials, distributes materials, and/or delivers training/presentations.
Prepares for and attends City Council and Board Meetings.
Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.