Prevention Coordinator

Northwest Portland Area Indian Health Board•Portland, OR

3h•$58,000 - $68,500•Onsite

About The Position

The Prevention Coordinator plans, implements, and evaluates behavioral health and substance misuse prevention activities across NPAIHB’s Youth Primary Prevention programs. The position serves as a central liaison among staff, contractors, and Northwest Tribal partners to facilitate communication, organize training, and schedule preparatory meetings. The Prevention Coordinator must have thorough knowledge prevention frameworks for environmental and systems change. The role also requires strong skills in prevention strategy, including the ability to promote social change, mitigate risk factors, and strengthen protective factors for youth, with the goal of delaying the onset of alcohol, tobacco, and substance use and contributing to healthier outcomes and community well-being. The Prevention Coordinator is part of NPAIHB’s Youth Primary Prevention program team, which includes approximately three (3) public health prevention professionals, and reports to the Youth Prevention Director. This scope of work is housed within the Clinical Support Services Division. This position is based at NPAIHB’s offices in Portland, Oregon and is expected to work on-site in accordance with applicable workplace and telework policies, including attendance at designated in-person meetings and activities. Local travel and overnight travel outside of the area are required.

Requirements

Bachelor’s Degree in Public Health, Behavioral Health, Prevention Science, Mental Health, Counseling, Psychology, Social Work, or a closely related field
At least two (2) years of experience in public health, behavioral health, prevention, or a closely related field, that demonstrates the knowledge, skills, and abilities required for the position
At least one (1) year of professional experience working with Tribes, Tribal organizations, Tribal communities, or Tribal health clinics
Experience supporting public health-related coalitions or similar collaborative groups
Working knowledge of primary prevention principles and strategies, including environmental or systems-change approaches, risk and protective factors, and strategies to delay youth substance use
Familiarity with the Indian Self-Determination and Education Assistance Act and the Indian Health Care Improvement Act
Demonstrated knowledge, discretion, tact, judgment, and overall ability in working effectively with federal, Tribal, and other professionals, and facilitating participation and partnership in the activities of Youth Primary Prevention programs
Intermediate proficiency with common workplace software programs (including Microsoft Word, Excel, PowerPoint, Teams, and SharePoint, as well as Adobe Acrobat)
Strong technical writing skills, including command of spelling, grammar, and proofreading, and the ability to produce polished writing under a deadline
Proficient research and analysis skills
Excellent interpersonal skills
Demonstrated cultural humility and ability to work effectively across cultural contexts
Ability to make professional oral presentations in settings at the regional and community levels, as well as in Tribal settings
Ability to work effectively with minimal supervision
Ability to exercise initiative and make independent decisions and recommendations
Ability to complete tasks in a timely and accurate manner
External applicants must agree to serve a minimum six-month probationary period during which time their employment can be terminated at will. For the purpose of evaluating job performance, internal applicants must agree to serve a minimum six-month probationary period when job duties change significantly.

Nice To Haves

At least three (3) years of professional experience working with Tribes, Tribal organizations, Tribal communities, or Tribal health clinics
Direct experience working with Northwest Tribes
Experience mentoring or supporting the development of others

Responsibilities

Supports NPAIHB’s Youth Primary Prevention programs in alignment with priorities established by member Tribes, the Strategic Plan, and applicable Tribal, federal, state, organizational, and/or funding priorities
Contributes to an organizational culture of professional excellence, integrity, rigor, service, accountability, collaboration, and continuous improvement
Facilitates activities across Youth Primary Prevention programs and participating Tribes to promote organized, timely, culturally responsive, and effective services
Contributes to proactive planning, problem-solving, and continuous improvement efforts to identify needs, address barriers, and advance desired outcomes
Supports monitoring of emerging needs, trends, risks, opportunities, and external developments affecting the Youth Primary Prevention programs and communicates material information to appropriate staff and leadership
Facilitates the planning and development of goals, priorities, strategies, work plans, services, initiatives, and resources for the Youth Primary Prevention programs
Supports the implementation of priorities in response to direction from NPAIHB member Tribes, organizational strategic planning, policy developments, evaluation findings, and emerging needs
Contributes to the development, expansion, or improvement of Youth Primary Prevention programs in collaboration with NPAIHB staff, Tribal partners, consultants, and other stakeholders
Supports identification of needs, opportunities, barriers, and emerging issues affecting the effectiveness, sustainability, or growth of the Youth Primary Prevention programs
Coordinates the delivery of services for Youth Primary Prevention programs
Coordinates day-to-day operations and assigned activities in accordance with approved plans, timelines, budgets, policies, and applicable requirements
Utilizes the processes, tools, systems, and resources necessary to carry out activities of the Youth Primary Prevention programs effectively
Facilitates resolution of operational barriers and related adjustments to maintain effective and timely service delivery as necessary
Supports efforts to ensure services, resources, and work products are responsive to member Tribe and other stakeholder needs, and are delivered in a timely, culturally appropriate, and high-quality manner
Supports collaboration and compliance among projects, partners, and funding agencies to meet applicable goals, requirements, and NPAIHB Strategic Plan objectives and priorities
Utilizes proactive project management practices to organize complex work, establish and monitor work plans and timelines, manage competing priorities, and meet goals, deliverables, and fiscal requirements
Coordinates regular meetings and project discussions with participating Tribes to organize activities, clarify responsibilities, resolve barriers, and maintain shared accountability
Coordinates cross-functional work, including dependencies, approvals, contributions, deadlines, and required follow-up
Tracks progress against goals, objectives, milestones, budgets, work plans, and deliverables and supports necessary adjustments
Participates in workgroups and other collaborative forums, including preparing for meetings and following through on resulting actions
Supports compliance with applicable laws, regulations, funding requirements, research protocols, organizational policies, professional standards, and other requirements governing activities of the Youth Primary Prevention programs
Supports review of services, work products, data, documentation, and processes for accuracy, quality, consistency, completeness, and compliance
Supports quality assurance, risk management, and continuous-improvement practices that respond to the needs and priorities of NPAIHB member Tribes and strengthen the effectiveness and consistency of Youth Primary Prevention programs
Coordinates the identification, assessment, communication, and resolution of compliance risks, quality concerns, process gaps, and necessary corrective actions
Supports adherence to applicable human-subjects protections and Institutional Review Board requirements for clinical research, surveillance, and/or evaluation
Supports relationships with NPAIHB member Tribes, Tribal health programs, the Indian Health Service, government agencies, funders, community partners, consultants, and other stakeholders
Supports representation of the NPAIHB and its Youth Primary Prevention programs at meetings, conferences, events, committees, and workgroups
Facilitates stakeholder engagement activities to gather input, promote participation, strengthen collaboration, and build collective understanding
Supports capacity-building strategies based on the needs and priorities of NPAIHB member Tribes and other applicable stakeholders
Supports training, facilitation, mentoring, presentations, resource sharing, and related capacity-building activities for Youth Primary Prevention programs and Tribal partners, as appropriate
Supports technical assistance and consultation to Tribes participating in Youth Primary Prevention programs
Supports communication and collaboration across NPAIHB to reduce information silos and engage multidisciplinary teams in advancing culturally appropriate prevention, treatment, and other Tribal health strategies
Supports research, surveys, assessments, feasibility studies, surveillance, evaluation, and other data-informed activities related to Youth Primary Prevention programs
Supports data collection, management, analysis, interpretation, and quality-control processes
Supports analysis of findings and uses results to guide program development, service improvement, policy, decision-making, and Tribally based best practices
Contributes to substantive reports, briefs, publications, presentations, and other products that communicate research, evaluation, or data findings
Supports appropriate data systems, protocols, documentation, confidentiality protections, and data-governance practices that uphold Tribal data sovereignty
Supports the identification and prioritization of funding needs and opportunities that align with organizational and member Tribe priorities
Supports grant/funding proposal planning, development, writing, budgeting, review, approval, and submission
Supports preparation of grant budgets and justifications, scopes of work, applications, continuation requests, reports, correspondence, and related documents
Supports post-award activities, including startup, monitoring, prior approvals, amendments, reporting, and closeout
Supports collaboration with Project Directors, Finance staff, compliance staff, funders, and other contributors to promote timely, accurate, and compliant award administration
Supports monitoring of sponsor policies, guidance, systems, and announcements and communicates material changes to affected staff
Maintains complete, accurate, and well-organized program files and supporting records in compliance with NPAIHB and applicable external requirements, including secure archiving as appropriate
Maintains calendars, tracking spreadsheets, databases, administrative systems, or other tools with current information regarding activities, deliverables, deadlines, requirements, approvals, and follow-up
Provides timely updates regarding assigned activities, deadlines, risks, barriers, and required actions to relevant staff and leadership
Coordinates and contributes to the preparation of required project, program, and funding-agency reports and supporting materials, including gathering necessary information and facilitating timely completion and submission
Documents significant activities, decisions, approvals, communications, and follow-up actions as required
Submits an electronic Monthly Activity Report (eMAR) to the Youth Prevention Director at the end of each month, and completes other assigned administrative reporting activities as needed
Organizes logistics and preparation for conference calls, in-person meetings, events, and other project activities with staff, Tribal partners, consultants, and other stakeholders
Performs other duties as assigned by the Youth Prevention Director and/or Executive Director or designee
Act in service to the Tribes and Tribal communities we serve
Uphold the Mission, Values, and Vision of the NPAIHB
Maintain the highest level of confidentiality with all NPAIHB information and documentation
Consistently exhibit professional behavior and a high degree of personal and professional integrity and impartiality appropriate to the responsible and confidential nature of the position
Exercise good judgment and initiative in performance of duties and responsibilities
Demonstrate self-awareness, sound interpersonal judgment, and constructive communication in the performance of all duties and responsibilities
Demonstrate a commitment to learning, innovation, service, knowledge sharing, and the professional development of others, as appropriate to the position
Help cultivate an organizational culture that centers NPAIHB’s service to Tribes, promotes professional excellence, and builds an environment where employees grow and thrive
Contribute to building an inclusive workplace across a range of identities and experiences, including but not limited to geography, age, gender identity, gender expression, sexual orientation, ethnicity, class, language, disability, religion, spiritual practices, and immigration status
Recognize diversity as a strength, and equity as a baseline
Work in a cooperative manner with all levels of management and with all NPAIHB staff
Effectively plan, organize workload, and schedule time to meet workload demands
Use reasonable judgment to consistently display professional work attire during normal business hours, and/or dress appropriately for the workday, space, or event in lieu of a formal dress code
Be present, available, and responsive for meetings and calls during regular working hours
Participate actively in virtual meetings and use video when reasonably expected and appropriate, subject to approved accommodations or exceptions
Show consideration by communicating effectively and building collective understanding
Recognize that relationships are the cornerstone of NPAIHB’s work by treating all NPAIHB Tribal Delegates and Alternates, partners, staff, and American Indian/Alaska Native people with dignity and respect
Participate in required NPAIHB meetings, trainings, and organizational activities