Prevailing Wage Officer

Northeast Ohio Regional Sewer District • Cleveland, OH

6d • $59,000 - $70,800 • Hybrid

About The Position

This role works with contractors to ensure compliance with prevailing wage requirements. The Prevailing Wage Officer answers questions about prevailing wage during pre-bid or preconstruction meetings, conducts site audits, and verifies apprenticeship program documentation. The position is responsible for understanding and staying informed about prevailing wage laws, managing the prevailing wage database, and generating reports. Additional duties of a similar nature may be required.

Requirements

• Associate degree preferably in Business Management, Business Administration, Human Resources or a closely related field.
• Equivalent combination of relevant education and experience may be substituted as outlined in the Education Equivalencies Policy.
• Two (2) years of experience in a position where successful coordination of small to medium projects were a major responsibility.
• Possess an understanding the apprenticeship laws and relative guidelines.
• Maintains a level of understanding of relevant acts related to prevailing including but not limited to, Davis-Bacon Act and related acts, Safety Standards Act, Ohio Revised Codes and Administrative Codes.
• Excellent verbal and written communication skills.
• Ability to successfully build and sustain positive and collaborative working relationships with a wide range of stakeholders.
• Time management skills to prioritize workloads based on available resources and time constraints and ability to deal with interruptions as they occur.
• Attention to detail and organizational skills.
• Ability to execute sound judgment and decision-making to solve problems as they arise.
• Negotiation and conflict resolution skills to address issues/opportunities for improvement.
• Proficient with Microsoft Office Suite including Word, Excel and Outlook.
• Ability to analyze, communicate, comprehend, coordinate, make decisions, possess general intelligence, interact, interpret, negotiate, possess numerical intelligence, organize, problem solve, have resilience and perform tasks.
• Ability to push, pull and lift from floor to waist, waist to shoulder or floor to shoulder up to 40 lbs. on an occasional basis may be necessary.
• Ability to withstand extremely loud noise exposure for fifteen minutes or longer on an infrequent basis is required.

Nice To Haves

• Previous prevailing wage experience is preferred.

Responsibilities

• Attends pre-bid and/or preconstruction meetings and gathers information to assist with related decision-making.
• Creates contractor’s reports.
• Works with contractors and subcontractors to explain prevailing wage rate requirements and responsibilities.
• Directs contractors to internet for frequently asked questions about prevailing wage at the Sewer District.
• Conducts construction site audits in response to claims of non-compliance with prevailing wage rates on the part of the contracted employees.
• Interviews contractor’s employees who submitted the complaints and witnesses.
• Observes and conducts job studies of work being performed on the job site by contracted employees.
• Collects and analyzes payroll documents and work order/assignment sheets.
• Matches documented activities to the appropriate work group/title from the Department of Labor for the prevailing wage rate that is matched.
• Reviews payroll documents to determine pay rates provided employees of project contractors matches with the available work group/title.
• Ensures the amount of time is correctly documented with work being performed.
• Documents inappropriate rate(s) being paid and calculates appropriate back wages and benefits to affected contracted employees.
• Provides reports on liquidated damages to be assessed against the contractor.
• Reports findings to contractor management and the Sewer District’s Legal Department.
• Ensures completed wage interviews and comparable information to submitted payrolls is uploaded.
• Works with the Sewer District’s Legal Department and responsible Sewer District department to report any non-compliance to the Ohio Department of Commerce, Division of Labor and Worker Safety and Wage and Hour.
• Performs final review of every submitted certified payroll from contractors.
• Ensures apprenticeships do not exceed ratio permitted in wage and hour schedule.
• Confirms all appropriate apprenticeship registration with Ohio State Apprenticeship Council.
• Ensures appropriate examination of any apprenticeship agreement.
• Responsible for reviewing and uploading apprentice certification documents by contractors.
• Retains records related to prevailing wage documents.
• Responds to public records requested through the Sewer District’s Legal Department.
• Ensures bid documents have prevailing wage information from the U.S. Department of Labor.
• Responsible for ensuring “Bona Fide” fringe benefits under the Davis-Bacon Act and related acts requirements are implemented.
• Enters prevailing wage data and verification from contractors.
• Produces monthly workforce and project summary reports for the close out process.
• Produces reports as needed or fulfills requested.
• Verifies and corrects contractor entries into the database.
• Provides support to users to troubleshoot issues encountered with the database.

Benefits

• Health Insurance Coverage
• Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans)
• Flexible Spending Accounts
• Employee Assistance Program
• Free Parking at our facilities
• Corporate Discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree