Preschool Eligibility & Enrollment Secretary @ Scott Elementary School, 7 Hrs, Cont.

Spokane Public Schools•Frances Scott Elementary - Spokane, WA

3d•Onsite

About The Position

This position supports the early learning department with preschool enrollment documentation and record keeping required through the ECEAP program. The role involves effectively communicating with a variety of stakeholders including office managers, nurses, teachers, building administrators, early learning leadership team, community members, and families. The position works independently, receiving minimum supervision and guidance. The hours are 7 per day, continuing role, with daily start/end times of 8:30 AM - 4:00 PM. The anticipated start date is ASAP.

Requirements

High school diploma or equivalent; additional secretarial courses preferred.
Minimum two years of recent office work experience required.
Must provide a negative TB test (within the last 12 months) and proof of MMR immunization: immunity or certified exemption, required upon hiring.
Must complete DCYF ECEAP training as needed.
Willingness to attend all Early Learning specific trainings with the state when required to by the program.
Ability to accurately type 40 words per minute.
Demonstrated accuracy in record keeping skills.

Nice To Haves

School District or data processing experience preferred.
Basic level knowledge of general computer skills, including Microsoft office programs, spreadsheet programs, financial software (i.e., Intouch), single point of entry software, and student information system (i.e., PowerSchool) experience preferred.

Responsibilities

Assist the building office manager in providing essential information collected during the enrollment process.
Process preschool applications and registration documents.
Maintain organized waiting list for incoming preschool students.
Assist in compiling data for program reports to ensure compliance and efficiency.
Assist in monitoring preschool student attendance and ensuring preschool rosters are accurate on a regular basis.
Maintain essential preschool documents, records, and confidential files for children and families.
Collect and report health information such as Hearing, Vision, Dental, and Well-Child Exams.
Actively participate in school and team collaboration meetings, as well as other building and district gatherings as directed.
Demonstrate strong oral and written communication skills within a team environment.
Engage respectfully and effectively with diverse populations and families from varying social and economic backgrounds.
Engage with families while collecting sensitive information and maintaining confidentiality.
Maintain professional and ethical boundaries in all interactions with families and colleagues.
Other related duties as assigned.

Benefits

Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.
Vacation, sick, personal days, and paid holidays.
Additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements (if applicable) as negotiated.
Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options.
Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee.
Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA) are employee paid benefits.
Free, confidential counseling, consultation and referral services through the Employee Assistance Program for benefit eligible employees and their dependent family members.
Washington State Department of Retirement Systems (DRS) public pension plan participation.
Option to choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement.
Voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or participation in a 403(b) retirement plan through the District’s plan manager, OMNI.