Preschool Administrator

Catholic Diocese Of Fort Worth•Arlington, TX

11d•Onsite

About The Position

Oversees the daily operations of the parish preschool and summer camp, ensuring a warm, welcoming environment and a high-quality, Catholic-based, child-centered program. Responsible for both program administration and curriculum development. The Preschool Administrator is expected to balance the budget and provide an accurate accounting of expenses, administering a program that is self-sustaining based on enrollment.

Requirements

Practicing Catholic
Bachelor’s degree in education or equivalent
4-7 years’ experience working with children
Strong communication, organization, and time management
Detail-oriented, multitasker, and quick learner with good judgment
Proficient in Microsoft Office (Word, Excel, Outlook)
CPR certified or willing to obtain
Enjoys working with children; empathetic and adaptable
Skilled in conflict resolution and maintaining confidentiality
Works well independently and in teams
Provides excellent customer service, comfortable with diverse groups

Nice To Haves

Bilingual (Spanish/English) preferred

Responsibilities

Plans, develops, and implements preschool curriculum, integrating Catholic values.
Collaborates with teachers on chapel time and age-appropriate activities.
Teaches in classrooms as needed and maintains a visible daily presence.
Coordinates annual school calendar with local district and community.
Leads staff through regular communication, guidance, professional development, and classroom observations.
Conducts teacher evaluations and performance reviews.
Assists teachers with classroom management and parent communication.
Recruits, interviews, hires, and trains staff and substitutes per parish and diocesan guidelines.
Supervises and schedules staff, including summer program personnel.
Facilitates parent-teacher conferences and encourages family involvement.
Serves as primary contact for parents and prospective families (via phone, email, meetings, website, bulletin, and social media).
Represents the preschool during tours, open houses, and public events.
Builds strong relationships with families and parishioners.
Refers families to community resources as needed.
Ensures staff and volunteers maintain current Safe Environment certification.
Develops and enforces preschool policies in alignment with parish and diocesan guidelines.
Implements emergency plans and ensures proper incident reporting.
Maintains accurate staff and student records per diocesan standards.
Manages student registration and tuition collection.
Develops and monitors the preschool budget with the parish Business Manager.
Oversees financial procedures including purchasing, payroll, payments, and deposits.
Coordinates room use, facility maintenance, and equipment needs with Facility Manager.
Prepares and updates parent handbook and school communications.
Obtains approval and direction from the Pastor on preschool matters.
Keeps the Pastor informed about all programs and activities.
Promotes the preschool’s philosophy and parish mission.
Participates in professional development and faith formation.
Remains on-site during program hours or designates a qualified staff member.
Maintains all staff and participant records per parish and diocesan guidelines.
Keeps a work process binder for job-related tasks.