Preparedness Grants Program Assistant (Emergency Management Program Specialist 1)

State of Washington•Lakewood, WA

33d•Hybrid

About The Position

Under the Supervision of the Preparedness Grants Supervisor, perform professional level grant and contract management activities in support of multiple federal grant programs. Emergency Management Division As part of the Military Department, the EMD leads and coordinates mitigation, preparedness, response and recovery in Washington State to minimize the impact of disasters and emergencies on the people, property, environment and economy. The state's Emergency Management Division is a civilian (non-military) division of the Washington Military Department. About the Washington Military Department Protecting people is our passion. At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise. Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service. We go home at night knowing that our day-to-day work supports activities that truly make a difference. Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth ChalleNGe Academy - the Washington Military Department seeks to safeguard our way of life and those that call Washington home. To learn more about the Washington Military Department, please visit: www.mil.wa.gov In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.

Requirements

A Bachelor's degree;
Professional level experience in emergency management, financial management (grants, contracting, claims management, budgeting) training/education, public information/affairs, program/project management, environmental analysis/planning, civil/structural engineering, legislative affairs, and/or urban planning will substitute, year for year, for the education requirement.
Experience working in an emergency management organization at or above the Office Assistant Senior or equivalent level will substitute, year for year, for the education requirement.
Use spreadsheet software, such as Microsoft Excel, to create and manipulate large or complex spreadsheets. Use complex mathematical formulates to calculate data and link worksheets. Import data from other sources, filter lists, and create and format charts and graphs.
Grant or contract management to include experience assisting in the development, negotiation, implementation, monitoring, and evaluation of grants/contracts for federal, state, local governments, or private entities.

Nice To Haves

Understand and apply budgeting principles in coordination of grant funds: maintain accurate balances, run financial reports, and explain budget numbers to staff, stakeholders, and management.
Contract Management: Prepare and complete contracts to include scopes of work and associated deliverables in accordance with grant guidelines.
Use Microsoft Office Suite (Word, Excel, SharePoint, Access, or similar programs) to develop documents in support of program requirements.

Responsibilities

Provide professional-level support and assistance in managing the Section's homeland security and emergency preparedness grant programs under the guidance of higher-level emergency management staff.
Assist with monitoring the Section's grant agreements, amendments, fiscal/budget tracking, grant expenditure reconciliation, and reporting requirements.
Review payment requests for completion and accuracy and updates tracking spreadsheets.
Provide administrative and programmatic support to the Section.