Premium Event Sales Coordinator (ON-SITE)

ASM Global•Tallahassee, FL

20h•Onsite

About The Position

The Premium Event Sales Coordinator is primarily responsible for assisting clients in their process for booking private events with Legends Global at Doak Campbell Stadium. Other responsibility includes assisting the Senior Premium Events & Sales Manager and Sales Team Associates. The role includes planning, organizing, and executing events, sales activities, and marketing operations efforts. The Premium Event Sales Coordinator should be a professional, team focused, positive individual. The Premium Event Sales Coordinator will work under the guidance of the Senior Premium Sales and Events Manager. Legends is a holistic agency that specializes in delivering solutions for legendary brands. They approach each project with a 360-degree service solution, collaborating on Global Planning, Global Sales, and Hospitality service solutions across six verticals: professional sports, collegiate, attractions, entertainment, international, and conventions. Legends emphasizes that their intellectual property is their people and their expertise, driven by a passion for creating solutions for partners, with leadership having over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality, and operations. The company prides itself on its employees being self-disciplined, hard-working, curious, trustworthy, humble, and truthful, making choices for the team, collaborating, and making a difference, contributing to being a #1 Top Workplace.

Requirements

Bachelor’s Degree in a related area of study required.
2-3 years’ service experience
Excellent interpersonal, verbal and written communication skills; ability to communicate effectively at all levels both internally and externally.
Proficient in Microsoft Office and Adobe.
Able to simultaneously manage a high level of detail across multiple projects.
Able to work independently and manage time effectively.
Able to maintain customer confidentiality and work well within a team environment.
Able to balance internal priorities with client expectations.
Must be flexible to work nights, weekends, and holidays

Nice To Haves

attractions, sports or hotel industry preferred

Responsibilities

The role includes planning, organizing, and executing events, sales activities, and marketing operations efforts
They will work closely with key internal departments and building management, to ensure all aspects of events and programs are executed punctually and efficiently
The coordinator will provide support and oversee the successful completion of projects for events, group sales, invoicing, and marketing
The candidate must be flexible to work nights, weekends, and holidays
Assist with coordinating all details for booked events, group sales, and stadium functions
Handle client inquiries and ensure booked details are followed up on, ensuring clients' needs are met in alignment with existing agreements
Maintain CRM systems (Tripleseat) with client details, event schedules, as well as design Room Layout and Diagrams
Coordinate event logistics, including vendor communication, catering arrangements, and client-specific requests for booked events
Create BEO and Run of Show documents and ensure that all departments are informed of event details and changes
Assist with tracking expenses related to events, ensuring that costs stay within established budgets
Provide operational support on event days by ensuring all tasks are completed according to the event plan
Communicate with internal teams (operations, catering, facilities) to ensure that all elements of the event are executed smoothly
Serve as the primary contact for clients on event days, handling any last-minute changes or additional requests
Create print materials for events, ensuring consistency with the brand and client preferences for directional signage
Additional office management including but not limited to budgets, invoicing, expense tracking, billing, supplies and maintenance.
Assist with maintaining an exceptional relationship with our partners.
Follow and encourage your team to follow all safety policies and procedures, including but not limited to looking for and reporting any unsafe work conditions, and complete company-wide safety training and any additional job specific safety training.
Report all safety incidents (injuries and illnesses) into the company’s risk management system (Origami Risk) on the same day that the safety incident has been reported to you.