Pre-Qualification Manager

Emery Sapp & Sons • Columbia, MO

9d

About The Position

Emery Sapp & Sons (ESS) is a leading heavy civil contractor headquartered in Columbia, Missouri, with operations spanning approximately 40 states. ESS specializes in complex infrastructure projects and maintains strong relationships with state Departments of Transportation (DOTs), municipalities, and general contractors nationwide. Our continued growth depends on maintaining and expanding our prequalification status across multiple jurisdictions. Position Summary ESS is seeking a detail-oriented and highly organized Prequalification Manager to oversee and manage all aspects of contractor prequalification and compliance across multiple states and agencies. This role is critical to ensuring ESS remains eligible to bid and perform work in key markets by maintaining accurate, timely, and strategic prequalification submissions.

Requirements

• Exceptional attention to detail and organizational skills
• Ability to manage multiple deadlines across jurisdictions simultaneously
• Strong communication and coordination skills across internal teams
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Ability to handle sensitive financial and corporate information with confidentiality

Nice To Haves

• 3+ years of experience in contractor prequalification, compliance, or administration
• experience with database or compliance tracking systems a plus

Responsibilities

• Manage and maintain all contractor prequalification applications with state DOTs, municipalities, and general contractors across ~40 states
• Prepare, submit, and track prequalification packages, including financial statements, project history, safety data, and supporting documentation
• Monitor expiration dates, renewal cycles, and compliance requirements to ensure uninterrupted eligibility
• Coordinate with internal departments (finance, estimating, safety, operations, HR) to gather required documentation and updates
• Maintain a centralized database of all prequalification statuses, requirements, and deadlines
• Research and track new prequalification opportunities in target markets
• Ensure accuracy and consistency of company information across all submissions
• Build and maintain relationships with agency contacts and prequalification administrators
• Support estimating and business development teams with prequalification-related needs during pursuit phases
• Stay current on regulatory and agency-specific requirements and changes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed