Pre-construction Coordinator

Raineri Construction•St. Louis, MO

130d•Onsite

About The Position

Raineri Construction is seeking a detail-oriented, organized, and motivated Preconstruction Coordinator to support their estimating and preconstruction teams. This full-time, in-office role is crucial in delivering complete, accurate, and competitive bid packages. The position involves gathering, preparing, organizing, and delivering necessary documents, bonds, forms, and information for bids. It's ideal for someone who excels at organization, detail management, coordination, and supporting projects from opportunity to post-bid follow-up.

Requirements

Associate degree in a construction-related field; or Two or more years of experience in construction administration, preconstruction support, estimating support, project coordination, or a similar administrative role.
Strong attention to detail, organization, and follow-through.
Advanced computer proficiency and confidence learning or using multiple software applications.
Intermediate to advanced proficiency with Microsoft 365 applications and Adobe Acrobat.
Clear written and verbal communication skills.
Ability to manage deadlines, prioritize tasks, and adapt when project information changes.
Problem-solving mindset with the ability to work independently and collaboratively.
A helpful, team-oriented approach when working with coworkers, subcontractors, vendors, and external project contacts.
Ability to listen carefully, ask good questions, and understand the needs of internal and external stakeholders.
Comfort working in a fast-paced environment where accuracy, responsiveness, and communication matter.

Responsibilities

Set up new project files and organize bid-related documents in the appropriate systems and folders.
Download, review, and organize project documents, specifications, invitations to bid, addenda, RFI responses, clarifications, and related updates.
Prepare, modify, and maintain bidding documents, bid forms, schedules of values, fillable forms, and other required bid-day materials.
Create and update calendar appointments for pre-bid meetings, bid dates, and other preconstruction milestones.
Apply for, track, and coordinate bid bonds and required insurance or bonding documentation.
Register Raineri on plan holder lists, plan rooms, bid portals, and other online bidding platforms.
Monitor plan rooms and bid portals for updates and communicate relevant changes to the estimating team.
Maintain the bid log and ensure revisions, requirements, and deadlines are accurately tracked.
Assist with subcontractor engagement, vendor setup, contact updates, and new subcontractor recruitment.
Coordinate with Estimators to identify project requirements, populate required forms, and submit complete bid packages.
Prepare or update marketing materials, organizational biographies, and qualification information needed for business development or bidding requirements.