Pre-Construction Assistant

Light House Electric•Canonsburg, PA

30d•$40,000 - $65,000•Hybrid

About The Position

The Pre-Construction Assistant provides administrative, operational, and project support to Pre-Construction and related operational teams. This role supports department objectives through coordination of meetings, project documentation, reporting, presentations, scheduling, communication, and special projects while helping maintain organization, workflow efficiency, and cross-functional collaboration across preconstruction operations. The Pre-Construction Assistant works independently and collaboratively with internal teams, vendors, customers, and leadership to support project pursuits, departmental initiatives, and operational goals.

Requirements

Minimum 2 years of experience as a Project Assistant, Administrative Assistant, or related role
High school diploma or equivalent
Excellent written and verbal communication skills
Strong customer service and interpersonal skills
Strong organizational skills and ability to multitask effectively
Excellent time management and follow-through capabilities
Ability to work independently and collaboratively across departments
Ability to accept direction and assignments from multiple sources while prioritizing responsibilities effectively
Ability to work calmly under deadlines and external pressure
Strong attention to detail and commitment to quality work
Ability to maintain confidentiality and exercise sound judgment
Strong computer skills including Microsoft Office Suite and document management platforms
Valid driver’s license with acceptable driving record
Ability to pass pre-employment drug screening and background check
Must be authorized to work in the United States

Nice To Haves

Experience within construction, electrical contracting, engineering, or industrial environments
Experience supporting preconstruction, project management, or operational teams
Experience with technical writing, creative writing, or proposal support activities
Experience reviewing project specifications, drawings, or construction documentation
Associate’s or Bachelor’s degree in Business Administration, Business Management, Communications, or related field
Administrative support, project coordination, or Microsoft Office related certifications
Additional construction administration or operational support related certifications
Ability to read and evaluate specifications and blueprints
Creative mindset focused on improving workflows and departmental processes

Responsibilities

Provide administrative and operational support to Pre-Construction and cross-functional teams
Coordinate and execute special projects including research, reporting, presentations, analysis, and departmental initiatives
Assist with RFQs, RFPs, prequalification packages, and project-related documentation
Schedule and coordinate meetings, travel arrangements, hotel accommodations, and departmental logistics
Attend meetings, prepare meeting minutes, track action items, and follow up on outstanding tasks
Maintain project documentation, records, files, and department reporting systems
Assist with creation and organization of presentations, spreadsheets, reports, and internal communications
Serve as the primary welcome contact for visitors and guests from outside the company, providing a professional and positive first impression
Maintain effective working relationships with internal departments, vendors, customers, subcontractors, and project managers
Support communication and coordination between Pre-Construction, Planning, Project Management, Estimating, and operational team
Assist with reviewing specifications, blueprints, and project documentation as needed
Support department workflow management, scheduling coordination, and operational organization efforts
Assist with process improvement initiatives and identify opportunities to improve departmental efficiency and workflow consistency
Maintain a strong sense of ownership and accountability while supporting departmental goals and operational priorities
Work independently while effectively managing multiple assignments and deadlines
Support continuous improvement efforts related to operational organization, reporting, and communication processes
Maintain confidentiality and professionalism regarding company operations, project pursuits, and business information
Perform related duties as assigned by management
Maintain compliance with all company policies and procedures