Pre-clinical Lab Coordinator

Intuitive•Sunnyvale, CA

6d•Onsite

About The Position

The Pre-clinical Lab Coordinator is a hands-on operations lead responsible for coordinating and executing pre-clinical lab activities. This role partners closely with cross-functional stakeholders including Clinical engineering, Product development, engineering and research teams to ensure labs are properly scheduled, staffed, equipped, and successfully delivered. The Pre-clinical Lab Coordinator serves as the bridge between planning and execution, owning lab operations while stepping in as a hands-on operator for complex system setups, troubleshooting, and critical lab activities.

Requirements

Bachelor’s degree in Life Sciences, Biomedical Engineering, or related field
2–5 years of experience in lab operations, pre-clinical research, or technical lab roles
Strong hands-on experience with lab equipment, setup, and troubleshooting
Experience coordinating lab workflows or supporting multiple studies
Ability to balance execution and coordination responsibilities
Proficient in working with computer systems and office applications including Word, Excel, Smartsheet, etc

Nice To Haves

Experience in medical device or pre-clinical lab environments
Exposure to robotic or surgical systems
Familiarity with regulated environments (e.g., IACUC, GLP-adjacent)
Strong hands-on technical capability
Operational ownership and execution mindset
Ability to balance coordination and execution
Problem-solving in dynamic lab environments
Clear communication and stakeholder management
Attention to detail and quality

Responsibilities

Own and manage lab scheduling systems, request intake workflows, and tracking dashboards
Maintains and enables cross functional visibility into lab demand, capacity, and upcoming studies
Drive lab and specimen forecast planning activities working with cross-functional stakeholders
Identify and resolve scheduling conflicts, resource gaps, resource availability (prototype/system/sub-system/animal/tissue) and operational risks working with cross-functional stakeholders
Align with cross-functional stakeholders to ensure pre-clinical labs are fully prepared ahead of execution (staffing, equipment, materials)
Partner with Clinical Engineering team to ensure smooth day-to-day lab readiness and study execution
Provide day-to-day task direction, prioritization, and coordination for lab technician(s)
Ensure alignment of technician activities with lab priorities and execution timelines
Ensure technician-dependent tasks (setup, reprocessing, equipment prep) are completed
Identify process gaps and create standard work instructions as needed for lab technician(s) to streamline and standardize
Provide real-time coordination and decision-making support to lab technician(s) during execution
Monitor quality and completeness of technician work
Provide hands-on support for routine lab setup, equipment preparation, and troubleshooting; develop SOPs/playbooks for repeatability
Support non-routine or complex lab setups in collaboration with clinical engineering partners and help develop standardized workflows
Step in to support clinical engineering team for lab execution during critical or resource-constrained product development lab activities
Proactively review upcoming lab schedules to ensure alignment of people, equipment, and materials for lab execution readiness
Maintain visibility into technician availability, equipment readiness, and supply status
Identify and resolve resource gaps to ensure execution readiness
Align lab demand with available capacity and escalate constraints as needed
Ensure all lab equipment is available, functional, and ready for use
Troubleshoot and resolve equipment issues, escalating when needed
Coordinate maintenance and repairs with internal and external technicians and vendors as needed
Ensure readiness of robotic systems, A/V setups and connectivity ahead of pre-clinical lab execution
Coordinate lab readiness for onsite and offsite pre-clinical studies in partnership with clinical engineering and supporting teams
Align stakeholders on timelines, dependencies, and requirements
Ensure materials, equipment, and setup requirements are met
Track readiness across all components required for successful execution
Support planning and execution of training programs defined by Supervisor
Coordinate training lab logistics, schedules, and participant tracking
Manage training documentation and completion records
Identify inefficiencies in lab workflows and execution processes
Develop and maintain standardized workflows and playbooks to improve repeatability and reduce execution variability
Propose and implement improvements to scheduling, coordination, and execution
Create and manage dashboards to provide visibility into lab efficiency tracking
Support adoption of tools and systems to improve lab operations
Improve lab utilization, readiness, and execution consistency
Act as central coordination point across engineering, research, and operations teams
Communicate lab status, risks, and updates clearly and proactively
Build strong relationships with engineers, technicians, and collaborators