Pre-Award Research Administrator I

MSU Internal Job Postings Details•East Lansing, MI

12h•Remote

About The Position

The Pre-Award Research Administrator I position involves reviewing requests for proposals (RFPs) from various sponsors to determine submission requirements and methods. This role supports faculty researchers with basic grant applications to federal, state, and local funders by developing compliant project budgets, refining budget justifications, and gathering necessary documents. The administrator will assemble proposal documents in online portals, coordinate with university departments to ensure timely submissions according to policy, and monitor required approvals. Responsibilities also include ensuring appropriate indirect cost rates are used, working with faculty on credit splits, and gathering documents from other institutions for sub-recipient proposals. This position serves as a liaison between Sponsored Programs Administration and faculty/other institutions, communicating policies and procedures, and performing other assigned duties.

Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business Administration, Finance, or a research-related field.
Up to six months of related and progressively more responsible or expansive work experience in research administration in one or more of the research process areas of pre- or post-award processes, such as regulatory administration.
Experience in word processing, spreadsheet and database software.
Completion of Essentials of Research Administration (MSU certificate) or equivalent within one year of hire.
Basic knowledge of grants, grant writing, and/or grants management.
Adherence to work schedule and location assigned.
Clear and credible communication in both verbal and written forms with professional colleagues and faculty.
Ability to take on new assignments and adjust to changing regulations and procedures.
Ability to follow team procedures for seamless transition of work products, communicate respectfully with colleagues, and communicate effectively with team members to ensure tasks/proposals are handled during absences or leave.
Ability to prioritize tasks and work effectively on multiple proposals at once in a fast-paced environment.
Knowledge, understanding, and practical application of MSU and college policies and procedures.
Ability to maintain compliance and reduce risk.
Ability to read and understand policy documents and guidelines and implement guidance.

Nice To Haves

Experience with Kuali Research System
Experience developing budgets

Responsibilities

Reviews requests for proposals from various sponsors independently and with supervision to determine specific submission requirements and methods.
Communicates requirements to faculty researchers.
Supports investigators with basic grant applications to federal, state, and local funders, including developing compliant project budgets, refining budget justifications, and gathering documents.
Assembles documents for proposal submission in a variety of online portals.
Coordinates with various university colleges, departments, and staff to ensure timely proposal submission in alignment with the MSU proposal deadline policy.
Monitors and obtains required approvals.
Ensures that appropriate indirect cost rates are used in project budgets.
Works with faculty to implement accurate credit splits.
Gathers and reviews documents from research administrators at other institutions to incorporate into proposals when sub-recipients are involved.
Serves as a liaison between Sponsored Programs Administration and the faculty and other institutions in communicating policies and procedures.
Performs other duties as required or assigned.