Pre Award Finance Coordinator - General Research

Advocate Health and Hospitals Corporation • Charlotte, NC

23h • Hybrid

About The Position

The Pre Award Finance Coordinator - General Research role at Carolinas Medical Center - LC: Clinical Trials: Morehead is a full-time position responsible for managing the financial aspects of pre-award clinical trials and grants. This includes reviewing and completing financial activities, creating Medicare Coverage Analyses and internal cost budgets, negotiating budgets and payment terms, and serving as a liaison between various stakeholders. The role also involves grant administration in accordance with federal guidelines, managing the grant application process, resolving complex issues, and providing consultation to faculty and team members. The position requires close coordination with the Office of Grants and Contracts and dissemination of sponsor information to ensure timely submissions and maintenance of proposal archives. The coordinator will oversee the establishment of new awards, review them for compliance, and act as a liaison between the department and other units on pre-award matters.

Requirements

• Bachelor's Degree in Business, Accounting, Finance or related field required.
• 4 to 6 years of directly related experience required.
• Ability to navigate/interpret clinical research protocols for translation into a budget.

Nice To Haves

• Clinical trials experience preferred.
• Negotiation experience with industry Sponsors preferred.

Responsibilities

• Reviews and completes pre-award financial activities for department approved clinical trials including but not limited to request/creation of Medicare Coverage Analysis, creation of internal cost budget following organizational policies and clinical trial billing regulations.
• Negotiates clinical trial budget and payment terms associated with clinical trial protocols and protocol amendments.
• Serves as a liaison between clinical teammates, investigators, sponsors/CROs, and Central Research Offices.
• Provides weekly updates on clinical trial budget & agreements in pre-activation phase and at time of receipt of protocol amendments.
• Gathers information from Clinical Trial protocol and/or agreement for execution of sub-contract with external vendors.
• Completes pre-award grants administration process in accordance with federal guidelines.
• Provides leadership to ensure effective and efficient grant & clinical trial budget development.
• Manages grant application process including completion of pre-submission documentation, preparation of accurate application package, approval of budget, coordination of submission to central office and funding agency, and tracking of final proposal.
• Resolves complex, sensitive, and other non-routine issues related to grant/Clinical Trial administration & contract negotiation.
• Gathers information from a variety of federal, state and private granting agencies.
• Interprets grant and contract requirements, funding agency guidelines and billing compliance requirements.
• Provides consultation and technical services to support faculty and team members in developing internal & external grant proposals that support the mission and goals.
• Prepares monthly monitoring reports for department to include upcoming proposal deadlines, report deadlines and other administrative renewals.
• Coordinates with the Office of Grants and Contracts/Sponsored Programs regarding grant requests from faculty and team members.
• Advises leadership/faculty of grant funding programs/opportunities.
• Reviews and disseminates information from sponsor's regarding deadlines.
• Ensures on-time submission of necessary documentation and monitors electronic submission processes.
• Maintains archives on submitted external proposals and contracts.
• Oversees establishment of new awards, reviews new grants and awards for compliance and requirements.
• Serves as a liaison between department and other units on all pre-award matters.

Benefits

• Comprehensive suite of Total Rewards
• Benefits and well-being programs
• Competitive compensation
• Generous retirement offerings
• Programs that invest in your career development
• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level