Pre-Award Administrator/Senior Pre-Award Administrator

Baylor University•Waco, TX

1d•Remote

About The Position

Baylor University is seeking a Pre-Award Central Administrator to support the university’s research enterprise by managing the institutional review, approval, and submission of proposals for externally sponsored research projects. This position ensures compliance with sponsor and institutional policies, facilitates timely submission of proposals. The Pre-Award Central Administrator works closely with Pre-Award University Research Administrators, departmental research administrators, and sponsors to enable successful and compliant research funding. This position is eligible for remote work.

Requirements

A Bachelor's degree and three years of relevant work experience are required.
All applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

A Bachelor's degree and five years of relevant experience are preferred.

Responsibilities

Conduct comprehensive reviews of proposal packages to ensure accuracy, completeness, and adherence to institutional and sponsor policies, guidelines, and deadlines
Identify potential compliance or policy issues and work with faculty and departmental staff to resolve them prior to submission
Maintain high attention to detail and ensure all internal documentation and approvals are secured
Coordinate and obtain all required institutional approvals for proposal submissions
Ensure appropriate routing through internal systems and verify that necessary signatories and certifications are in place before submission to the sponsor
Prepare and submit institutionally approved proposal packages to sponsors through appropriate submission systems (e.g., Grants.gov, Research.gov, NIH ASSIST, or sponsor-specific portals)
Serve as the institutional point of contact for proposal submissions and confirm successful transmission and receipt by the sponsor
Collaborate with Pre-Award Contracts and Agreements team to review award documents and ensure sponsor terms and conditions are acceptable and align with institutional policies
Identify and communicate any problematic terms (e.g., intellectual property, publication rights, indemnification) to senior research administration staff or legal counsel
Collaborate with sponsors as needed to negotiate mutually acceptable terms and secure fully executed award documents
Partner with departmental and Pre-Award University Research Administration staff to ensure consistency and efficiency in pre-award operations
Contribute to training, process improvement, and documentation of best practices to support continuous improvement in research administration
Perform all other duties as assigned to support Baylor’s mission
Ability to comply with university policies
Maintain regular and punctual attendance