Practice Success Manager

Guidehealth•Dallas, TX

2d•Remote

About The Position

The Practice Success Manager serves as the operational owner of assigned provider relationships across Guidehealth's partner networks — ensuring successful engagement, sustained performance, and accountability at the practice level. This role functions as the primary operational and relationship partner to physician practices, translating Guidehealth's clinical, operational, and technology capabilities into measurable outcomes for providers and patients. The Practice Success Manager is accountable for driving practice performance conversations, delivering and reviewing monthly engagement scorecards, coordinating across Guidehealth's four clinical pillars, and ensuring practices have the support and information needed to meet overall performance targets. This individual combines primary care operational expertise, relationship ownership, and accountability-forward communication to ensure practices fully realize the value of Guidehealth's partnership. This role reports jointly to the Director of Practice Success (Clinical Lead) and the Director of Practice Success (Operations Lead), operates with a high degree of autonomy, and is expected to proactively identify risks, resolve barriers, and coordinate cross-functional support without requiring close day-to-day supervision.

Requirements

Minimum 3 years of experience in primary care operations, practice management, healthcare operations, or a directly related role.
Clinical background — RN or equivalent clinical experience in a primary care setting are required.
Experience working within an ACO, MSSP, or value-based care model — delegated services, managed care, or population health environments.
Experience working with independent physician practices, health systems, or healthcare provider organizations.
Demonstrated ability to manage multiple stakeholder relationships simultaneously with high attention to follow-through and accountability.
Proven ability to facilitate productive, collaborative performance conversations with physicians and practice leadership — this is a front-facing accountability role, not a background-support function.
Strong understanding of healthcare workflows, clinical operations, and physician practice environments.
Fluency in the Microsoft suite of products, especially Microsoft Excel.
Strong written communication skills — meeting notes, action item summaries, and scorecard narratives must be clear, accurate, and professional.
Proven ability to manage multiple priorities and meet deadlines in a dynamic, evolving environment.
Ability to work independently with strong ownership and accountability for practice outcomes.
Ability to travel up to 30% of the time.

Nice To Haves

Bachelor's degree in Healthcare Administration, Business Administration, Public Health, or related field, or equivalent experience.
Proficiency with CRM platforms and practice tracking tools; experience with HubSpot preferred.
Familiarity with quality metrics, HCC coding, AWV workflows, annual wellness visit implementation, or care management integration.
Exposure to Medicare Shared Savings Program structure and performance requirements.
Experience with EHR systems, healthcare technology platforms, and operational reporting tools.
Experience supporting implementation or operational scaling within a healthcare or startup environment.

Responsibilities

Serve as the primary point of contact and trusted advisor for an assigned portfolio of primary care practices across networks.
Build and maintain strong, trust-based relationships with physicians, practice administrators, and frontline clinical staff.
Conduct proactive outreach to practices, maintain consistent communication cadence, and schedule all performance-related touchpoints.
Act as an advocate for assigned practices internally, ensuring feedback, operational needs, and risks are communicated and addressed across Guidehealth teams.
Facilitate ongoing engagement through regular check-ins, performance reviews, and proactive operational support.
Support long-term retention and practice satisfaction by ensuring consistent, high-quality engagement throughout the performance year.
Deliver monthly engagement scorecards to all assigned practices and lead performance review conversations with practice leadership.
Schedule and facilitate quarterly performance meetings covering cost of care, quality metrics, HCC recapture, utilization trends, and care management integration.
Translate scorecard data and network performance benchmarks into clear, actionable next steps for practice teams.
Monitor operational performance, engagement metrics, and utilization of Guidehealth services across assigned practices.
Identify practices at risk of underperformance and escalate with supporting context to the Director team in a timely manner.
Support practices in developing and tracking improvement plans tied to shared savings performance targets.
Facilitate weekly pillar huddles (network specific, and pre-implementation) to review current practice state, surface barriers, and coordinate cross-functional responses.
Serve as the liaison between assigned practices and Guidehealth's clinical pillars — Risk Adjustment, Care Management, Utilization Management, and Quality.
Coordinate AWV workflow implementation, CM embedded rollout, and PAC workgroup activities at the practice level.
Collaborate with Clinical Operations, Technology, Quality, and Product teams to ensure seamless service delivery to practices.
Communicate practice-level barriers and needs to pillar leads and track resolution through to completion.
Maintain accurate and current practice data in HubSpot CRM — contact records, meeting logs, action items, and engagement status — on a consistent basis.
Update and maintain the network tracking items for assigned practices on a weekly basis.
Document meeting notes following every practice touchpoint and distribute action item summaries with clear ownership and timelines.
Develop and maintain standard operating procedures (SOPs), workflow documentation, and process improvements as directed.
Support scalability by identifying opportunities to standardize and improve implementation and operational processes across the portfolio.
Provide regular status updates, reporting, and operational insights to leadership.
Support organizational initiatives related to practice performance, operational scale, and service optimization.