Practice Manager - Psychiatry (Helena, MT)

Aware Inc.•Helena, MT

5h•$60,000 - $70,000•Onsite

About The Position

If you are passionate about providing high-quality care to individuals in your community, we invite you to join our team at AWARE. AWARE is looking for the right person to join the team as a practice manager. The support we provide helps the adults, children, and families we serve become active and vital members of their community while focusing on personal growth. We are a compassionate and fully engaged team that is dedicated to providing the best possible care to our clients. Our strength lies in our culture of care, and we are looking for individuals who share our commitment to providing unconditional care to those in need. We are committed to providing a supportive and inclusive work environment where all team members feel valued and respected. We offer competitive compensation and benefits packages, as well as opportunities for professional growth and development. If you are looking for a rewarding career, we encourage you to apply to join our team at AWARE.

Requirements

Bachelor's degree in related field (business, administration, behavioral health) with at least one year of office or program management skills; or combinations of completed post-high school education with health care, office or management experience; or candidate demonstrates progressive experience in a health care system or office.
Minimum of two (2) years' experience in a community-based program.
Administrative experience with the direct supervision of staff.
Proficiency with Electronic Medical Records systems and software applications, including Microsoft Office Suite.
Excellent written and oral communication skills.

Responsibilities

Provide administrative support, coordination, and oversight to AWARE’s Medical Team to ensure schedules are optimized, referrals are addressed in a timely manner, and intakes are scheduled and completed.
Establish and implement effective workplace procedures, including coordination of provider schedules and coordination of onboarding for new providers.
Ensure policies and best practices are up to industry standards and government regulations.
Organize consumer/client/student/patient records using electronic health records keeping.
Supervise daily practice operations such as billing, debt collections, in conjunction with AWARE’s Financial Teams, and occupational health and safety.
Coordinate with nurses and providers as needed in processes related to filling medication orders, including re-fills, prescription needs, and monitor the inventory for medications and medical equipment inventory and organization.
Interact with consumer/client/student/patient and families to assure needs are being met, quality care is being delivered, and concerns and/or challenges are being addressed.
Coordinate regular staff meetings and performance development sessions, monitor required staff training completion, license renewals and DEA expirations.
Collaborate with team members to develop business strategies and consumer/client/student/patient services.
Assist in reporting and tracking performance benchmarks, including fiscal requirements and budgetary recommendations for the practice; monitor, verify and reconcile expenditure of budgeted funds.
Coordinate and manage recruitment and hiring for the service line.
Maintain liaison activities with all AWARE Team Members and outside organizations to coordinate practice business, accomplish directives and to facilitate the resolution of problems.
Complete assigned reporting, including key performance data and quality assurance initiatives.
Provides training, in-service sessions, and other such instruction as approved and directed by supervisor.