Practice Manager - Vascular & Podiatry

Griffin Hospital•Derby, CT

8d•Onsite

About The Position

Griffin Faculty Physicians seeks a practice manager to take responsibility for operations for Vascular and Podiatry offices. This role involves providing management, guidance, and training to staff in daily practice operations, ensuring scheduling promotes provider productivity and high clinical quality, and overseeing financial performance and compliance with regulatory standards. The Practice Manager will also conduct staff meetings, manage payroll, review financial reports, and ensure adherence to budgets and accounts receivable standards. Additionally, the role includes performance appraisal of non-provider support staff and maintaining communication with the Director of Specialty.

Requirements

Responsibility for operations for Vascular and Podiatry offices.
Management, guidance, and training to staff in daily practice operations.
Performing duties of subordinate staff when necessary.
Motivating staff and organizing day-to-day activity of department.
Ensuring scheduling of staff for provider productivity, high clinical quality, high service quality, operational and financial viability, and appropriate patient access.
Ensuring accuracy of payroll submission and managing overtime/temporary personnel within budget.
Assisting staff with payroll issues.
Understanding and assuring compliance for regulatory, accreditation, and system processes.
Conducting weekly standup and monthly staff meetings, preparing agendas, and forwarding meeting notes.
Reviewing monthly financial performance, identifying improvement opportunities, and developing Site-Specific Action Plans with physicians.
Ensuring compliance to fiscal standards (volume, payer mix, fees, customer service, productivity, coding, documentation, labor, occupancy, supplies).
Participating in annual budget development and adhering to budget/fiscal goals.
Reviewing point-of-service collections daily and accounts receivable monthly.
Working with Central Billing Office and staff to address A/R variances.
Ensuring subordinate staff are trained, capable, and accountable for high-quality care and other tasks.
Providing ongoing performance appraisal of non-provider support staff.
Conducting annual evaluations for subordinate staff and compiling information for HR.
Ensuring support staff maintain required licensure and certifications.
Coordinating yearly competency evaluations.
Maintaining weekly communication with Director to review action plans and projects.

Responsibilities

Provides management, guidance and training to staff in daily practice operations.
Performs duties of subordinate staff when necessary to maintain practice operations.
Motivates staff and organizes day-to-day activity of department. Ensures scheduling of staff to promote provider productivity as well as to promote high clinical quality, high service quality, operational and financial viability, and to ensure appropriate patient access to practice.
Ensures accuracy of payroll submission. Ensures overtime and/or temporary personnel are within budget. Assists staff with payroll issues.
Understands and assures compliance for regulatory, accreditation and system process.
Conducts both weekly standup and monthly staff meetings. Prepares agendas and forwards meeting notes to Executive Director.
Reviews monthly financial performance. Identifies opportunities for improvement and works with physicians to develop a Site-Specific Action Plan to implement necessary changes to meet budget. Ensures compliance to fiscal standards with focus on volume, payer mix, fees, customer service initiatives, productivity, coding and documentation, non-provider labor, building occupancy expenses, and clinical supply costs.
Participates in annual budget development, and is accountable for practice adherence to budget and/or other fiscal goals.
Reviews point-of-service collections daily and accounts receivable on at least a monthly basis to ensure A/R is within established standards. Works with Central Billing Office and subordinate staff to create action plans to address variances in A/R to standards.
Ensures subordinate staff is trained, capable and held accountable to provide high quality care in a caring manner, as well as for all other tasks within practice.
Provides ongoing performance appraisal of all non-provider support staff, with the assistance and input of the Practice Administrator and physicians. Conducts annual evaluation process for subordinate staff and compiles information for human resource department in a timely manner. Ensures that all support staff members maintain licensure and certifications as required, as well as coordinating yearly competency evaluation.
Maintains communication with Director on weekly basis to review the action plans, as well as other projects defined by Director.