Practice Coordinator - OBGYN, Albany Office

Albany Medical Center•Albany, NY

1d•Onsite

About The Position

The Practice Coordinator provides day-to-day management of administrative activity within the division. Responsible for staff supervision, planning, cost center management, program and special-event coordination. Works closely with the Practice Administrator, Practice Manager and the Division/Department heads to establish and maintain an efficient, cohesive and productive work team with the Department/Division assigned.

Requirements

Associate's Degree is required.
Minimum of 1 year of experience in a supervision and management of a medical practice is required.
Must be able to perform each essential duty satisfactorily.
Financial, analytical, communication and personnel skills.
Computer literate in areas of word processing and spread sheet programs.
Interpersonal skills are also necessary to form a cohesive team.
Equivalent combination of relevant education and experience may be substituted as appropriate.
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties.
Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose.
Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Nice To Haves

Bachelor's Degree is preferred.

Responsibilities

Provides day-to-day management of administrative activity within the division.
Staff supervision, planning, cost center management, program and special-event coordination.
Works closely with the Practice Administrator, Practice Manager and the Division/Department heads to establish and maintain an efficient, cohesive and productive work team.
Compliance with organizational standards, Submission of Payroll, and Utilized problem-solving skills in the day-to-day management of activity in the Division.
Directly supervises all administrative support staff.
Ensures competency of staff.
Engages in conflict resolution when necessary.
Complies with all Center Wide employment policies.
Communication with staff, Hiring Process, Employee Development & Recognition – orientation, signing up for training, and Maintenance of Employee Files.
Manages divisions operating expenses in accordance with annual budget.
Completes check requests, green requisitions, and travel reimbursements in accordance with Center-Wide policies.
Enters check requests into Expense database, obtains signatures in accordance with Authority to Act.
Tracks physician CME expenditures.
Participates in Monthly P&L review.
Monthly, weekly, and daily reconciliation of physician schedules.
Physician off-site time, Fills available slots, and Template management.
Responsible for billing process: Insures all necessary billing information is obtained, Works the open encounter report, MCPG reports, and Completes billing follow-up as requested.
Review of NRC data, Ensuring quick patient through put, and Tracks appointment availability and patient access.
Meaningful Use, and Physician onboarding.