Practice Assistant

NRF•Dallas, TX

11d•Hybrid

About The Position

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors. The Dallas office has an immediate need for an ambitious, self-motivated individual with an interest in the legal profession for a full-time position as Practice Assistant. The Practice Assistant will support the Financial Institutions practice group with essential functions necessary in representing firm clients, such as the preparation of legal documents, file maintenance and management and general administrative duties. This position will work a hybrid schedule of three days in the office and two days remote. Overtime and flexibility in schedule may be required from time to time.

Requirements

Minimum one year experience in a law firm or professional service organization preferred
Associate’s or Bachelor’s degree preferred; High school diploma is required
Proficient in Microsoft Office Suite, including PowerPoint and Excel
Tech savvy and willing to invest in becoming proficient in new software
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Ability to work harmoniously and effectively with others as part of a team
Strong work ethic and positive attitude, with flexibility to work overtime as needed
Exercises confidentiality and discretion
Maintains a calm and professional demeanor at all times
Demonstrates good judgment and good interpersonal skills
Strong problem solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
Self-starter who takes initiative and has willingness to learn
Demonstrates accountability; takes ownership and pride in work
Strong time management skills; able to prioritize actions from multiple sources
Ability to learn and understand basic firm principles

Responsibilities

Accept work assignments from practice group lawyers and work collaboratively with other Practice Assistants and Practice Coordinators on duties assigned
Complete administrative tasks for assigned practice group, including expense reports, vendor payments, preparing binders, time entry, travel arrangements, electronic document management and paper document organization
Assist with trial preparation including organize and index exhibits, prepare trial binders and manage document-intensive files
Create and update chronologies or timelines
Maintain case files including filing pleadings, motions and docketing deadlines
File documents using electronic and paper systems; create new case files and folders using records database and document management system
Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
Assist with investigative and project research
Schedule meetings, conference calls and reserve conference rooms using conference scheduling software
Assists lawyers and Practice Coordinators with preparing, editing, cite checking and proofreading a variety of documents
Other duties