Practice Administrator

Rochester Regional Health•Geneva, NY

3d•Onsite

About The Position

The Practice Administrator will be responsible for daily operations and strategic advancement of multiple medical sites and/or specialties. Oversight of multiple medical group practice financial management, business, and clinical operations of the practices. Specific areas of responsibility (in collaboration with health system leadership) include budgeting, material procurement, coding, billing, accounts receivable/compliance management, accounting, marketing, development, human resources, operations/planning, patient flow processes, information systems, communications, and facilities. The position requires a close working relationship with the entire clinical and administrative staff in meeting the daily operational and strategic objectives. Oversees the management of multiple sites and/or specialties, supporting a significant provider population, and comprehensive fiscal operations and revenue, and significant management of support.

Requirements

1 year of relevant work experience within a practice setting.
2 years of administrative leadership experience or a combination of education and experience may be considered.
Demonstrated communications and analytical skills required – including, but not limited to, professional billing experience, proficiency in Microsoft Excel, financial management, personnel management, team building, and appropriate interpersonal skills.

Nice To Haves

Associate or bachelor’s degree in business or related field preferred.

Responsibilities

Maintenance of the daily operations and general management of the practices and supervision of subordinate practice managers.
Providing support to operations management related to providers.
Developing educational planning programs, allocating and assigning duties to employees, and monitoring the activities and operations of all the practice(s) components to ensure the practice(s) meet their objectives.
Providing support and leadership for due diligence regarding acquisitions and divestitures.
Responsible for all practice sites within a designated area.
Oversight of daily operations and financial control of assigned site.
Organizing and directing daily operations at site.
Participating in the recruitment, hiring, coaching, mentoring and termination of non-physician staff.
Overseeing the work and evaluating the performance of staff including physician input.
Establishing office staffing patterns and delineation of job responsibilities.
Reviewing and approving time sheets and other payroll materials.
Implementing and maintaining developed systems to procure and maintain adequate levels of supplies and other resources required for smooth functioning of the office.
Recommending and justifying capital purchases.
Encouraging and initiating orientation, continuing education and job development programs for non-physician staff to improve office operation.
Overseeing facility management of assigned practice.
Preparing annual management action plans and providing updates on the same.
Implementing and planning short and long term goals, objectives and plans policies in relation to RGMG Service initiatives.
Continually developing and fostering effective team member communication to establish productive relationships between all clinical and non clinical team members and other members of the community.
Ensuring the collection and compilation of quality assurance and clinical data for use by management in decision-making.
Performing other duties as assigned.
Overseeing reports and managing the financial and statistical performance of the assigned practice to RGMG management promptly.
Ensuring completion of required reporting to RGMG management.
Supervising all activities related to charge entry, edit corrections, patient registration on the front end, and over-the-counter corrections.
Ensuring timely daily deposits and financial tracking.
Continuously reviewing all factors affecting the operating cost of the practice.
Taking necessary action to keep costs in line with the budget.
Participating in the development of the annual budget.