Practice Administrative Assistant

Willamette Dental • Beaverton, OR

2d • Onsite

About The Position

Provide administrative and general support to the Practice Manager in the areas of reporting, process improvements, staff scheduling and policy and procedures.

Requirements

• High school diploma or GED required OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position.
• Minimum one to three years’ experience in an administrative role supporting mid to upper management preferred.
• Experience working in a care advocate role desired.

Nice To Haves

• College degree in business or healthcare administration desirable.

Responsibilities

• Oversee daily schedules and maximize efficiencies.
• Monitor schedule changes and identify and resolve scheduling errors.
• Generate and maintain monthly employee staffing schedules and make adjustments when requested by Practice Manager.
• Support payroll functionality, including approving minor exceptions and ensuring accuracy of staff vacation requests.
• Facilitate communication to administration in assistance with facility or building repair.
• Assist with compiling peer feedback and self-assessments for performance reviews.
• Provide assistance to management team including calendar support, daily administrative tasks, email correspondences and team-building support and coordination.
• Maintain updated employee profiles, new licenses and registrations.
• Assist with ensuring all company policies and procedures are followed and that the core values are exemplified throughout the office.

Benefits

• medical
• dental and vision insurance
• tuition reimbursement
• flexible spending accounts
• 401(k) retirement plan with 5% match
• accidental death and dismemberment insurance
• life insurance
• voluntary disability insurance
• commuter benefits
• two complimentary pairs of Fig scrubs (clinical roles)
• employee assistance program
• Paid Time Off (PTO)
• seven paid holidays annually

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED