Post Closing Recording Department Manager

Timios, Inc. • Pittsburgh, PA

7d

About The Position

This position offers an exciting opportunity to join our dynamic Post-Closing team in a fast-paced, detail-driven environment. The Post-Closing Recording Manager plays a critical role in ensuring the timely and accurate recording of real estate documents while supporting both internal teams and external clients. This role is essential to delivering a seamless real estate experience by driving operational excellence, compliance, and continuous process improvement. The ideal candidate is a hands-on leader with strong organizational skills, a deep understanding of post-closing and recording processes, and the ability to manage priorities in a high-volume setting. You will be responsible for overseeing daily operations, maintaining service-level expectations, and leading a team focused on accuracy, efficiency, and exceptional customer service.

Requirements

• Prior managerial experience
• Prior E-Recording experience
• Minimum 2 years industry experience in mortgage, escrow, title
• Minimum 3 years working with Microsoft Outlook, Word, Excel, and Adobe Reader
• Prior experience in post-closing, recording, or title operations within the real estate industry
• Proven leadership or supervisory experience in a high-volume operational environment
• Strong working knowledge of county and state recording requirements
• Exceptional attention to detail and quality control skills
• Ability to manage multiple priorities while meeting strict deadlines
• Strong analytical, reporting, and problem-solving abilities
• Excellent communication and customer service skills
• Proficiency with title production systems and document management platforms

Responsibilities

• Manage the day-to-day operations of the post-closing recording team, including workflow oversight, task assignment, and performance monitoring
• Stay current on county and state recording requirements and ensure team compliance with all applicable guidelines and changes
• Oversee the daily intake, review, quality control, and recording of executed documents across various real estate transaction types
• Ensure documents are recorded accurately and within established turnaround times, maintaining a pipeline of fewer than 10 business days
• Monitor, analyze, and report daily, weekly, and monthly inventory metrics to ensure accuracy, productivity, and workload balance
• Identify bottlenecks, trends, and opportunities for process improvement to enhance efficiency and reduce risk
• Serve as a point of escalation for complex recording issues, rejected documents, and county-related challenges
• Partner cross-functionally with closing, escrow, underwriting, and customer-facing teams to resolve issues and meet client expectations
• Train, coach, and mentor recording staff to promote professional development and consistent performance standards

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed