Post Closing/ Filing Coordinator

Ohio Real Title•Columbus, OH

4d•Onsite

About The Position

The Post-Closing Coordinator position at Ohio Real Title focuses primarily on disbursing funds at the end of the transactions, requiring diligence, precision, and an ability to self-direct. At Ohio Real Title, the Post-Closing department processes disbursements for all our escrow teams and ensures every client we work with experiences a seamless transaction. This position is entirely on-site.

Requirements

High school diploma or equivalent
Ability to multi-task.
Motivated and able to self-direct.
Strong time management skills.
Great attention to detail.
Strong interpersonal skills.
Strong communication skills.
Ability to work independently as well as in a team environment.

Nice To Haves

Proficiency in handling Microsoft Office

Responsibilities

Request all necessary documentation for a file to disburse.
Ensure that files are correctly balanced and disbursed.
Communicate updates on filings to all relevant parties on the file promptly.
Resolve any post-closing issues, consulting peers and managers accordingly.
Thoroughly examine documents to identify errors or inconsistencies affecting titles or properties before filing.
Manage the filing of county documents to support process improvement and provide constructive feedback for enhancing county procedures.
Diligently manage disclosures, order forms, and receive completed forms.
Accurately enter required data into the Qualia and county systems to create or update existing records.
Diligently manage the work email inbox and update the client database; add information as needed and address questions and concerns promptly.
Efficiently scan all recorded documents filed in the County and put them in each file after recording.
Correspond and communicate effectively via phone and email to ensure clear and concise information exchange.
Demonstrate general knowledge and understanding of deeds, mortgages, and related documents to ensure filing accuracy.
Other Duties as assigned