Post-Award Grants Manager - School of Medicine Integrated Resources

University of Washington • Seattle, WA

10h • Onsite

About The Position

The School of Medicine Integrated Resources, Post-Award Department has an outstanding opportunity for a Post-Award Grants Manager to join their team. Reporting to the Post-Award Grant Manager Lead, the Post-Award Grant Manager is a trusted partner to faculty and research teams, helping advance the School of Medicine’s research mission through excellent post-award financial and administrative stewardship. This position manages a designated portfolio of Principal Investigators, supporting successful financial reporting and administration for grants, contracts, and sub-awards. The role works closely with sponsor agencies, central UW offices, faculty, and departmental partners to keep awards moving, deliverables on track, and compliance requirements met in a complex, deadline-driven environment.

Requirements

• Bachelor’s degree in any field.
• Three or more years of experience in research administration and financial planning.
• Experience developing and monitoring complex budgets and applying local, state, federal, and sponsor financial rules and regulations.
• Excellent written and spoken communication skills, with the ability to work collaboratively and independently with a high degree of reliability, accuracy, and productivity.
• Ability to exercise independent judgment, resolve problems, manage competing priorities and deadlines, and maintain strong attention to detail in a complex environment.
• Commitment to continuous process improvement and advanced proficiency with Microsoft Office, particularly Excel.

Nice To Haves

• Experience in grant management with substantial responsibility for financial reporting and subcontract management.
• Experience managing payroll with NIH salary cap limitations.
• Experience with Workday Financials.
• Strong organizational and problem-solving skills, administrative creativity, and initiative.

Responsibilities

• Independently manage a portfolio of sponsored projects, ensuring transactions, budgets, and award activity are allowable, allocable, reasonable, and compliant with UW, sponsor, federal, state, and industry requirements.
• Drive timely establishment, continuation, monitoring, and closeout of grants, contracts, and research sub-awards by coordinating with central UW offices, sponsor contacts, and domestic and international partner institutions.
• Implement and monitor budgets, support subrecipient monitoring and invoicing, coordinate cost-share processing as appropriate, and partner with UW Grant and Contract Accounting on post-award issues including indirect cost application.
• Partner with Principal Investigators to complete and submit sponsor-required deliverables, including progress reports, final reports, and related financial information.
• Provide regular monthly, quarterly, and ad hoc reports that help PIs review transactions and payroll charges, understand spending trends, forecast future needs, and plan personnel, travel, equipment, sub-awards, and other research activities.
• Manage subcontract activity in Workday, including spending monitoring, invoice review and approval, and communication with subcontract administrative contacts.
• Review and approve grant expenditures and purchases in Workday, verifying funding, allowability, and compliance before activity moves forward.
• Set up and maintain costing allocations for PIs and supporting staff, process expense and salary transfers as needed, and support timely and accurate faculty effort certification.
• Serve as a department resource for grant and contract compliance, participate in University, college, and departmental research administration meetings, and keep department leadership informed of research activities, risks, and emerging issues.

Benefits

• Outstanding benefits
• Opportunities for professional growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level