Post-Award Grants and Finance Specialist (Open Rank, Entry to Senior)

University of Colorado • Aurora, CO

1d • Hybrid

About The Position

The Department of Neurology has an opening for a motivated, full-time Post-Award Grants and Finance Specialist (a Research Services, Pre/Post Award Professional position). This position supports the financial management of sponsored projects within the Department of Neurology. This position is responsible for post-award financial activities including monitoring, reconciliation, reporting, and compliance for non-industry sponsored research projects.

Requirements

• Bachelor’s degree in finance, accounting, business administration, or a related field
• 1 year of experience in grants management, accounting, or financial administration (Intermediate Level)
• 2-3 years of experience with post-award grant management and financial reconciliation (Senior Level)
• Knowledge of sponsored project regulations (e.g., federal, state, institutional policies)
• Strong analytical, problem-solving, and communication skills
• Experience with financial systems and advanced Excel skills

Nice To Haves

• Experience in a higher education or research environment
• Familiarity with grant management systems (e.g., PeopleSoft, CU systems, or similar)
• Knowledge of Uniform Guidance (2 CFR 200)

Responsibilities

• Assist with preparing and distributing routine financial reports by pulling, verifying, and organizing financial data from university systems such as m-Fin and PeopleSoft.
• Support monthly reconciliations by reviewing transactions and flagging discrepancies by assisting with tracking expenditures against approved budgets
• Maintain grant records and documentation in compliance with sponsor and University requirements
• Provide administrative support for post-award processes, including data entry and report formatting.
• Assist with effort tracking, basic payroll review, and financial transactions (e.g., sending invoices to sponsor, submitting Marketplace requisitions, monitoring purchase orders, and completing journal entries).
• Support grant closeout activities through documentation preparation, clearing speed type encumbrances, and ensuring account code allowability.
• Monitor PCARD transactions to ensure complete documentation of all card transactions and that all transactions are made per university regulations and sponsor requirements.
• Conduct reconciliation and review of speedtype expenses and revenue
• Prepare and process journal entries and payroll expense transfers (PETs)
• Monitor budget-to-actual expenditures for salaries, benefits, operating costs, and F&A
• Prepare and provide financial reports to faculty and Neurology research administration
• Complete post-award activities including sponsor and institutional compliance, annual reporting, and closeout reporting
• Work with PI to prepare and submit necessary award actions to OCG or through agency websites including but not limited to no-cost extensions, changes in scope of work, budget revisions, restricted funds transfers, PI or Co-PI change or transfer, PI or Co-PI disengagement, requests for additional funding, and addition of new sub-awardee.
• Collaborate with the University Office of Grants and Contracts (OGC) and other central offices
• Provide advanced analysis, compliance oversight, and strategic guidance for post-award financial management.
• Analyze financial trends and recommend improvements to financial performance and compliance
• Serve as a key advisor to faculty and research administration on grant financial matters
• Oversee complex or high-risk post-award activities, including compliance and reporting
• Review financial reports, reconciliations, and budget monitoring for accuracy and risk
• Collaborate with central offices on complex financial or compliance issues
• Independently manage the day to day operations of post award grants management for the department.
• Other duties as assigned

Benefits

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level