Post-Award Grant Specialist

University of Colorado • Remote, CO

1d • $67,864 - $90,937 • Remote

About The Position

This Post-Award Grant Specialist is a subject matter expert responsible for managing, developing, implementing, and overseeing all post-award functions for the Department of Pediatrics, in accordance with the policies and procedures of the Department. The Post-Award Specialist also manages all research account activity for AEF, DEF, Children’s Hospital Colorado, and gift funds related to research activity. The position includes overall fiscal management of grants and contracts for specific sections and/or Principal Investigators and has authority to make business decisions as they relate to the administration of these grants.

Requirements

• Bachelor’s degree with an emphasis in Accounting, Finance, or a business-related major.
• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
• Three (3) or more years of experience in preparing detailed budgets, expense reports, and financial projections.
• Applicants must be legally authorized to work in the United States without requiring sponsorship.
• Must be willing and able to successfully pass a 10-panel drug test.
• Must be willing and able to successfully pass a national criminal and sex-offender background check.
• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with a diverse community and employees at all levels throughout the institution.
• Outstanding customer service skills.
• Attention to detail.
• Time management, independent thought, problem-solving, and communication skills are essential.
• Demonstrated ability to self-manage priorities and be proactive in resolving issues.
• Demonstrated ability to maintain confidentiality.
• Strong interpersonal skills and a high level of tact and diplomacy.

Nice To Haves

• Five (5) or more years of advanced or expert-level experience with post-award grants and contracts management.
• One to two (1-2) years of experience in preparing contracts, subcontracts, project agreements, and/or memorandums of understanding.
• Experience in interpreting and applying policies from multiple levels of authority (federal, state, and institutional) and serving as a resource for others.
• Experience in leading meetings, presenting financial reports, and/or making presentations to management.
• Experience working in an academic environment or medical center.
• Experience working with PeopleSoft (HCM/Finance).
• Experience using spreadsheets (Excel), email (Outlook), and calendar software.

Responsibilities

• Review notice of grant award with Principal Investigator to make note of any special restrictions.
• Work with Principal Investigator to re-budget if sponsor notice of award is less than initially requested.
• Confirm budget information is set up according to approved sponsor budget.
• Review F&A rate and application of costs to total budget as per sponsor’s instructions.
• Issue Work Order to Children’s Hospital Colorado for services required by project, if applicable.
• Establish subcontracts as per notice of grant awards with participating institutions.
• Facilitate the submission and payment of invoices in a timely manner.
• Work directly with the subcontractor, Principal Investigator, and Post-Award Office to resolve any outstanding issues.
• Notify Principal Investigator of any contractual issues and/or potential problems.
• Work with Principal Investigator proactively to establish correct funding and effort of personnel for each sponsored project.
• Review funding distribution monthly to ensure there are no gaps in funding, while minimizing the need for retro payroll expense transfers (PETs).
• Make all necessary funding changes each month per payroll deadlines.
• Prepare retroactive payroll expense transfers as per institutional policy and Principal Investigator direction.
• Assist with any necessary corrections required for ePER’s (effort reporting certifications).
• Contact sponsors regarding re-budgeting requests, carry-forward requests, etc.
• Work with the Office of Grants and Contracts regarding late payments and/or late invoicing.
• Prepare and reconcile Federal Financial Reports and Final Expenditure Reports before submission to the Office of Grants and Contracts for submission to the sponsor.
• Manage 30-, 60-, and 90-day reports to ensure all outstanding items are addressed prior to the budget/project end date.
• Meet with section Principal Investigators on a monthly basis.
• Prepare projection reports, inclusive of a review of revenue, expenditures, available balances, and encumbrances.
• Prepare and submit journal entries.
• Develop a reconciliation process and communicate to Principal Investigators.
• Assist Principal Investigators with problems as they occur and document trends.
• Reconcile direct and indirect expenses for projects to ensure all appropriate expenses have been posted to the project speed type before the closeout process.
• Review and reconcile all invoices have been billed and payments have been received.
• Ensure all subcontract invoices have been received and paid, if applicable.
• Present quarterly reports to Section Heads providing an overview of budget and cash balances for all active and inactive grants/contracts with outstanding issues needing resolution, as well as all proposals submitted over the last twelve months with updated status.
• Update annual section review information for the prior fiscal year research grant/contract activity, providing an overview of total dollars by sponsor type in expenditures.
• Assist with the annual cFTE setting process/CARE model by providing additional data on research funding for faculty that also have clinical commitments.
• Prepare ad hoc reports as needed.
• Other duties and tasks as assigned.

Benefits

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10%25 of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced-rate RTD Bus and light rail service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level